Design Project Coordinator

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a talented Design Project Coordinator to join our team at our headquarters in Blue Bell, Pennsylvania.

In this role, you will provide administrative and project support to Project Managers and project teams to ensure the smooth execution of design-related activities. This role focuses on organizing project documentation, providing project management support, coordinating team deliverables, and facilitating communication between project participants. The position may include limited task management responsibilities and requires familiarity with project workflows, documentation standards, basic technical understanding, and project management principles. This role offers exposure to project management practices and technical coordination and is a development opportunity for early-career engineering professionals interested in transitioning to a Project Management track.

Additional Responsibilities

• Organizes and schedules project meetings; prepares and distributes meeting minutes.
• Coordinates design team and project management activities, including quality reviews and document management.
• Develops and manages project-related paperwork and communications.
• Assists with aspects of project reporting and related documentation.
• Supports Project Managers in maintaining project organization and workflow.
• Develops a working knowledge of project scope and applies knowledge to assigned activities.
• Assists in the development and maintenance of project documentation, including schedules, reports, and communication logs.
• Coordinates document control activities to ensure proper distribution, review, and storage of project documents such as meeting records, design documents, and submittals.
• Supports compliance with project and corporate standards for documentation and communication.
• Provides administrative support for project activities and resource coordination as directed by Project Managers.
• Facilitates communication between project participants and documents key interactions. Outward communication with leadership and key stakeholders is limited but may be required.
• Assist with design subcontractor scope of work development.
• Other duties as assigned.

• Entry-level experience.
• Proficiency in Microsoft Office tools (PowerPoint, Excel, Word).
• Familiarity with project platforms preferred (Procore, Bluebeam, Oracle).
• Basic understanding of project execution principles and design workflows.
• Familiarity with engineering or architectural terminology.

Preferred Qualifications

• Prior exposure to project coordination or technical design support.
• Bachelor's degree from an accredited university or college in engineering, architecture, business, or a related field, or equivalent experience.

Physical Demands

• Must be able to stand, sit, and walk for prolonged periods.
• Must possess the ability to stoop, kneel, crouch, and crawl as required.
• Must be able to lift and move objects weighing up to 25 pounds.
• Must be able to climb ladders as necessary.

Work Environment

• Must be able to work in both indoor and outdoor environments, which may include exposure to varying working conditions.
• Must be able to adhere to strict cleanroom gowning protocol.

Travel

• This position will have 5-20% travel, or as required by the assigned project.
• You may be assigned to a client site for an extended period of time.
• Overnight travel or staying in the city of the Client's location is possible depending on the assignment.
• Please review the IPS Travel Policy.
• You will visit Client sites and will be required to adhere to stated safety rules.
• Must have access to reliable transportation.
• Must have the ability to travel and commute on a daily or routine basis.

Safety

• This position is a safety-sensitive position.
• The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That's only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!