Staffing and Medical Supply Coordinator

We are looking for looking for an Staffing and Supply Coordinator to join our team.

Granite Hills Hospital offers high-quality, patient centered care for the greater Milwaukee community. Our new 120-bed facility will feature evidence-based treatment modalities and a multi-disciplinary team led by expert medical professionals. Our mission is to provide much needed outcome-focused care for those who need it most.

As a Staffing and Supply Coordinator will provide full life cycle recruiting and onboarding for all positions at the facility. Additionally you will cultivate and maintain relationships with the hiring managers, candidates, and staff. Working with the leadership team you will develop recruitment techniques, strategies, and action plans to efficiently cover the recruitment and onboarding workload.

Granite Hills Hospital offers comprehensive benefits such as:

• Competitive Compensation
• Excellent Medical, Dental, Vision, and Prescription Drug Plan
• Generous Paid Time Off
• 401(K) with company match and discounted stock plan
• Career development opportunities within UHS and its Subsidiaries
• Education Assistance
• Disability, Life, Pet Insurance and much more!

One of the nation's largest and most respected hospital companies, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Steadily growing from a startup to an esteemed Fortune 500 corporation, UHS today has annual revenue nearing $10 billion. UHS is recognized as one of the World's Most Admired Companies by Fortune; ranked #276 on the Fortune 500, and listed #275 in Forbes inaugural ranking of America's Top 500 Public Companies.

POSITION SUMMARY

The Nursing Staff Coordinator (Staffing Coordinator) is responsible for keeping all the hospital units fully staffed, in order for personnel to properly care for the patients within the facility. The Staffing Coordinator manages the shift master scheduling software system, adjusting appropriately the staffing levels based on census fluctuations, call-ins and pre-planned leaves of absences to ensure adequate coverage for all shifts. This position is a key contributor and a member of the Nursing Management Team, and reports directly to the Director of Nursing.

PRIMARY RESPONSIBILITIES

1. Provide daily staffing of RN's, LVN's and MHT's.

1. Responsible for maintaining business rules, administering shifts and approving shift assignments in Shift Hound - the nurse scheduling software program.

1. Assists purchasing agent for patient care services and supplies.

1. Process PTO requests and ensure coverage for employees taking PTO.

1. Fill staffing vacancies in advance to ensure adequate coverage for all shifts.

1. Communicate with CEO, CFO, DON and all House Supervisors regarding floor orientation scheduling for newly hired employees in the nursing department.

1. Utilize sound judgment to determine the authorization and use of temporary staffing agencies.

1. Actively participates and directs the training and onboarding of new employees as it relates to the scheduling process.

1. Counsels current employees on the process of scheduling time off and requests for transfers.

1. Produces and maintains daily staffing reports, which includes verifying work hours, requested time off, as well as job vacancies.

1. Partners with Payroll on a routine basis to ensure payroll is disbursed accurately.

1. Works closely with HR on a variety of issues, which include assisting in the orientation of new employees, briefing employees on the requirements of work shifts and hours, as well as training new employees on systems or programs used to report work hours.

1. Actively participates in management meetings to discuss staffing issues.

1. Utilizes the Shift Hound computer software system to update and maintain the master schedule.

1. Processes call ins/absences and ensure coverage.

1. Produce daily staffing sheets and store past daily sheets.

1. Prepare daily staffing FTE report for CEO, CFO, and DON.

1. Review time sheets daily and make corrections as needed for Payroll.

1. Review staffing with DON to ensure adherence to staffing grid and safety.

1. Provide monthly "nursing agency" usage reports to CFO.

1. Maintain up to date and accurate nursing staff phone lists.

1. Maintain supply order for nursing department.

1. Ability to answer needs off-hours.

1. Assist HR with notifications to nursing staff with regard to licensure and certification compliance.

1. Assist on units if acuity level is high.

1. Assist with emergency Codes as necessary.

Note: The essential job functions of this position are not limited to the duties listed above.

QUALIFICATIONS

Education: High School diploma of GED required. Bachelor's Degree in Business or related field preferred.

Experience: Preferably a minimum of two (2) years' experience in hospital with staffing/scheduling responsibilities for all shifts for clinical and nursing personnel; will consider business office and/or human resources experience, preferably in a health care setting; or any combination of education, training or experience in a hospital business office.

Licensure: Must maintain a valid driver's license in the applicable state.

Additional Requirements: Successful completion of CPR and CPI (Crisis Prevention Intervention) training. May be required to work overtime and flexible hours.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449.