Senior Benefit Administrator

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future.

The Senior Benefits Administrator administers the full spectrum of Weston's welfare and retirement benefit programs, including medical, dental, life, disability, wellness, leave of absence, workers compensation, and 401(k) plans. In this role, the Administrator serves as a strategic partner in leveraging HRIS technology to enhance benefits administration. This includes maintaining and auditing benefits data, optimizing system workflows, and ensuring the integrity and accuracy of all benefits-related information. The Administrator is expected to proactively identify opportunities for process improvement, streamline reporting and analytics, and support compliance and decision-making. Experience with Workday, Dayforce or similar platforms is highly valued, as the role requires hands-on involvement in system configuration, troubleshooting, and ongoing enhancements to support both employee and organizational needs.

The Administrator also leads employee education efforts, acts as the primary contact for benefit inquiries, and coordinates benefit-related projects and HR departmental initiatives.

Location: West Chester, PA (Hybrid)

Key Responsibilities:

• Administer Leave of Absence (LOA) and Workers Compensation (WC) programs, acting as liaison among employees, managers, and vendors to ensure compliance and effective communication.
• Track HR budget accruals and prepare monthly reports.
• Oversee administration and payment of benefit plan invoices from consultants, brokers, vendors, and insurance carriers.
• Maintain accurate benefit eligibility and monitor vendor processes, conducting periodic audits.
• Routinely monitor and reconcile reporting from HRIS and enrollment systems, investigating and resolving discrepancies.
• Maintain up-to-date benefit communications on company and enrollment portals.
• Support and coordinate benefit-related projects and assist with other HR initiatives as needed.
• Maintain, update, and audit employee benefits data within the HRIS platform to ensure accuracy, compliance, and data integrity.
• Collaborate with the Benefits Manager and HRIS Manager to configure, test, and optimize benefit modules and workflows in the HRIS, including open enrollment setup, eligibility rules, and plan design updates.
• Develop, generate, and analyze regular and ad-hoc benefits reports from the HRIS, providing actionable insights to HR leadership and supporting compliance, budgeting, and strategic planning.
• Identify opportunities to streamline and automate benefits processes using HRIS capabilities, recommending and implementing system enhancements to improve efficiency and user experience.
• Serve as the primary point of contact for HRIS-related benefits issues, troubleshooting system errors, resolving data discrepancies, and liaising with HRIS vendors or IT support as needed.
• Utilize Workday (or similar HRIS platforms) for benefits administration, reporting, and system updates.

Expected Outcomes:

• Ensure benefit programs are administered in compliance with company policies and regulatory requirements.
• Deliver timely and accurate benefits reporting and system updates.
• Provide exceptional support and communication to employees and stakeholders.
• Drive continuous improvement in benefits processes and HRIS utilization.

Level of Autonomy:

• Operates independently, leveraging experience and judgment to achieve goals, with guidance from the Benefits Manager, Sr Manager - Benefits and Compensation, and HR leadership.
• May direct the work of others and work under limited supervision.

Reporting Structure:

• Reports to the Benefits Manager.

Knowledge, Skills & Abilities:

• Bachelor's degree or equivalent experience, with a minimum of 5 years of related experience.
• Proficiency in HRIS and benefits administration systems, with a strong emphasis on benefits reporting and system updating.
• Experience with Workday, Dayforce or similar HRIS platforms is highly desirable.
• Ability to generate, analyze, and present benefits data and reports to support decision-making and compliance.
• Skilled in updating and maintaining benefits data within HRIS platforms to ensure accuracy and integrity.
• Strong organizational, analytical, written, and verbal communication skills.
• Ability to manage multiple priorities and communicate effectively across all levels of the organization and with external partners.
• Proficient in Microsoft Word and Excel; prior experience with Access and web editing programs is preferred.

We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families.

• Medical, Dental, Vision, 401K with base and matching employer stock contributions.
• Paid time off includes personal, holiday and parental.
• Life and disability plans.
• Critical illness and accident plans.
• Work/Life flexibility.
• Professional development opportunities.

Compensation will vary based upon experience, education, skill level, and other compensable factors.