Conferences and Events Specialist

Conferences and Events Specialist - Richardson, TX!

Halff's Communications department is looking for a motivated and highly organized self-starter to join its team as a conference and event specialist. This person will be responsible for the strategy, coordination and execution of our highest-value (tier 1) conferences and events. This is not just a logistics role; it's a project management role designed to maximize return on investment (ROI) and brand visibility.

Reporting to the external communications manager, this growth-oriented person will own the conference program and transform it into a strategic business development engine, eventually overseeing our tier 2 and 3 conference program.

The ideal candidate is a strategic thinker, customer service oriented, an excellent communicator and has a high attention to detail. They are a team player who will work closely with the Communications team as well as multiple marketing, business development, practice leaders and practice conference champions, and support staff across the firm in a growth-oriented, people-focused environment.

Learn about Halff and our 75th Anniversary!

What you will do:

• Strategic program leadership: Lead the annual conference budget and planning process with practice leaders to select high-value conferences based on business goals, recruiting potential and market strategy. Develop and maintain the "conference playbook" of standardized workflows, timelines and templates (SOPs) that streamline planning for all practices.
• Conference and event planning: Coordinate life-cycle of planning for conferences and client events, including approvals, registrations, vendor management, sponsorships, logistics and post-event debriefs.
• On-site support: For select high-profile conferences and client events, travel as needed to set up booth and event venue (approximately six conferences and/or event), coordinating with venue and assisting conference attendees as needed.
• Internal collaboration and communication: Partner with business development staff, practice leaders and practice conference champions, Marketing strategists, and PR/digital/graphics teams to align strategy, messaging and deliverables.
• Marketing campaigns and materials: Develop email campaigns, social media content, and conference collateral in collaboration with creative teams.
• Conference calendar and tracking: Maintain Asana tasks, conference calendar, deadlines and documentation accuracy.
• Strategy and continuous improvement: Participate in strategy discussions, analyze event ROI and recommend process enhancements.

What you will need:

• Bachelor's degree in hospitality management, communications, marketing, business administration or related field.
• 3+ years of experience working in conference coordination or event production.
• Proficiency in Word, PowerPoint, Excel, and SharePoint.
• Strong organizational skills with an ability to effectively manage multiple events at once.
• Well-organized, results-oriented mindset and a self-starter with a strong sense of urgency.
• Demonstrated ability to work as part of a team as well as independently with overlapping projects and multiple deadlines.
• Demonstrated effective decision-making and problem-solving skills.

Company Overview:
Halff is a full-service infrastructure consulting firm planned, designed, engineered, constructed -- and purposed -- for people. Since 1950, we've creating smart solutions that improve lives and communities by turning ideas into reality.

Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.

Our industry-leading professionals collaborate to meet tough challenges in creative ways. You can view Halff's full complement of services here.

Halff has more than 30 offices in Texas, Oklahoma, Louisiana, Florida, Arkansas, and Arizona. For a full list of our location, click here.

We offer excellent benefits, including but not limited to:

Medical, dental, prescription and life insurance

Long-term and short-term disability insurance

Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)

Traditional and Roth 401(k) plans

Employee Stock Ownership Plan (ESOP)

Health Savings Accounts (HSA)

529 College Savings Plan

Flexible Spending Accounts (FSA)

Employee Assistance Plan (EAP)

Click here for a more comprehensive list of Halff's benefits

Salary is competitive and commensurate with experience.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.

#IND