Archives & Records Assistant

Academic Library Services ( ALS) is a branch of Academic Affairs and reports through the Provost/ Vice-Chancellor for Academic Affairs. ALS serves East Carolina University faculty, students, staff and visitors by offering library research and services to support the research, instruction and service goals of the University.

The University History & Records department of Joyner Library is recruiting for a position to perform specialized duties in archives management. Duties include analyzing, arranging, describing, summarizing and coding the intellectual content of information resources in all formats. The position provides reference service, often involving complex questions, for campus administrative units and staffs the research desk approximately five hours per week and on a rotational basis supervises the search room on weekends. This position will work with collections, both paper and electronic, including planning and managing projects, providing access, and preservation. This position also extends the reach of Archives by curating exhibits showcasing collection materials. It also conducts outreach to the campus units about available Records Management services and training opportunities.

30% Collection Management: Accessions, appraises, arranges, and describes materials in any format transferred to archival custody. Creates accession records for incoming materials in the department's archival management system. Using Encoded Archival Description ( EAD) and the department's archival management system, produces finding aids for the collections. Ensures proper storage, protection, and re-filing of records. Creates and edits complex data and records in databases and management systems, including ArchivesSpace for University Archives. Contributes to policy decisions relating to archival materials.

20% University Archives Outreach: Curate exhibits within Joyner Library to showcase University Archives materials. Exhibits may be in conjunction with campus events or anniversaries related to campus units, buildings, groups, etc. and may be curated in partnership with other campus units.

Coordinates blog posts and other outreach efforts with the Instruction and Outreach Librarian for Special Collections.

20% Client/Patron Service: Provides reference services to all university and public patrons. Acquires knowledge of university-related information sources other than the University Archives and directs clients to records best suited to their information needs. Serves on the Special Collections research desks including weekends, providing high-level research assistance to students, faculty members, and visiting scholars. The position also assists users with requesting materials. Must be able to interpret U.S. copyright law to researchers, who wish to publish research materials in the repository. Provides high-level consultation to students and other clients in use of University Archives, Rare Books and Manuscripts, and the North Carolina Collection.

15% Records Management Outreach: Assists with outreach to campus offices and departments about offered services and training opportunities.

10% Technical and Professional Development Responsibilities: Maintains proficient knowledge of concepts of fair use, intellectual property rights, copyright law, and state and federal public records law. Stays current on methods and practices relating to archives and electronic records and interprets and applies knowledge to standards, policies, and procedures in new or unique situations. Contributes content to other university history related projects.

5% Other duties as assigned. May include supervision of interns.

Bachelor's degree and one year of experience in a library or in archives or records management; or High school diploma or equivalency and five years of experience in a library or in archives or records management; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

None

General knowledge of archival best practices. Ability to apply FERPA, HIPAA and university policies correctly. Ability to analyze workflows and recommend improvements. Excellent oral and written communication skills. Ability to think analytically and receive and interpret oral and written information accurately; research skills; knowledge of Microsoft applications, content management systems, database applications, Encoded Archival Description ( EAD), and specialized vocabularies and guidelines, including Describing Archives: A Content Standard ( DACS). Knowledge of North Carolina history and research using primary sources.

None

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.