SENIOR ASSOCIATE, NON-RESIDENT ALIEN PAYROLL

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Position Base
Riverside

Location
UCPath Center

UCPATH CENTER

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 230,000 UC employees working across ten UC campuses, six medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath Center

POSITION SUMMARY

Uses skills as a seasoned, experienced payroll professional with a full understanding of industry practices and organizational policies and procedures. Works on complex payroll problems where analysis of situations or data requires a review of a variety of factors. Exercises judgment in selecting methods and techniques for obtaining solutions. Utilizes contacts within the payroll office and across the organization. Strong understanding of WFA and Payroll modules for system impacts.

Key Responsibilities

• 50% Applies payroll concepts to perform complex analysis regarding pay processing adjustments, including retroactive pay, tax withholding, and overpayments. Documents payroll processes and procedures. Updates internal documents to ensure all processes are aligned and current. Provides analysis for complex payroll projects, such as verifying tax treaty forms, resolving nonresident alien payroll issues, and various State and Federal regulations. Other complex matters include identifying mid-year residency status changes for non-resident alien employees, in depth review of interface error logs, and analyzing and monitoring audit reports during the year which include but not limited to: FICA data and income codes. Manages/completes the 1042-S year end process for all UC non-resident aliens.
• 20% Coordinates, trains, and advises payroll staff and external partner administrators on interorganizational payroll processes with non-resident aliens. Provides training to payroll processors and human resource staff on payroll topics such as imputed income for non-resident aliens for post-doc fellows and post-doc paid directs. Works closely with IT to help resolve issues and trends with the GLACIER interface. Handles and completes testings and projects throughout the year.
• 20% Provides daily assistance and support as a Lead to all areas of the team when needed. Provides internal training to new team members. Works closely with supervisor, managers, LT, IT and external partners to ensure all parties are aligned before any changes are made to processes. Reviews processes and finds ways to streamline where needed. Collaborates with other work streams to resolve system defects that impact our team. Handles and completes 1042-S year end process. Attends year-end meetings to ensure all processes are completed in a timely manner. This includes working with locations and GLACIER administrators with any year-end processing. Conducts testing and uploading the 1042-S data into GLACIER.
• 10% Supports the creation of 1042-S; Processes 1042-S corrections. Provides assistance and support to team members and new hires to ensure tools/resources and proper access to systems. Engages in cross collaboration and teamwork with work groups across Production. Responsible for updating operations alignment decks with process changes. Supports all NRA activities and act as subject matter expert and responds timely to NRA related issues, questions, trends. Communicates to team members of any incoming issues that affect NRA data to maintain compliance.

Experience
Required Qualifications

• Min 5 years directly related experience or equivalent combination of education and experience.

Skills and Abilities
Required Qualifications

• Thorough knowledge of all payroll processes, policies, nonresident alien rules and regulations and procedures; knowledge of organization-specific computer application programs.
• Thorough knowledge of organizational processes, procedures, and possesses a strong understanding of organizational rules and regulations.
• Act as SME with regards to training in all non-resident alien activities.
• Strong judgment and decision-making skills; verbal, written and active listening communication skills.
• Uses strong interpersonal and service orientation skills in interactions with customers and colleagues.
• Excellent organizational skills and ability to multi-task.
• Problem solving, problem identification, reasoning skills and ability to develop original ideas to solve problems.
• Complete analysis and maintain updates on all compliance controls.
• Strong mathematical skills.

Preferred Qualifications

• Minimum of 4 years of Payroll experience.

Education
Required Qualifications

• Bachelor's degree in human resources, finance, business or related field and / or equivalent experience / training.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Job Title
Payroll Analyst 3

Job Code
006944

Salary Grade
Grade 20

Payscale:
$76,000 - $83,900 - Salary offers are determined based on final candidate qualifications and experience.

Full Salary Range:
$62,900 - $110,100

Benefits: For information on the comprehensive benefits package offered by UCPath Center visit: Benefits of Working for UC

ADDITIONAL INFORMATION

This position will work a hybrid schedule which includes a combination of working both onsite at UCPath in Riverside and remote in California.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

For first consideration, please apply by: January 2, 2026.

*Please note that response times may be slower than usual through the end of December 2025. We appreciate your patience and will review applications once normal operations resume.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy for Employees, Students and Third Parties
  • APM - 035: Affirmative Action and Nondiscrimination in Employment

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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