Administrative Assistant

A.I.S., Inc. (AIS) is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal, State, Municipal, and other government agencies along the US coastline. AIS is looking for an Administrative Assistant to support the Alaska Fisheries Science Center's North Pacific Observer Program (NPOP).

Primary Function:

The Administrative Assistant will work from the Seattle field office and report to the Program Manager. The successful candidate will support field and management staff working under the NPOP contract for the Alaska Fisheries Science Center. They will assist with reports and file management for other AIS contracts as needed.

Duties/Responsibilities:

• Track and reconcile observer hotel stays and charges.
• Track and ensure observer certification requirements are up to date. (CPR/First Aid, physicals, REAL ID's, contact info, and observer certification)
• Track gear inventory in Seattle and Alaska offices. Order more gear and repair gear under the direction of the manager. Issue gear to observers.
• Contacting inactive and active employees about scheduling work deployments according to field effort needs.
• Enroll observers into appropriate training/briefings under the direction of the manager by completing briefing forms and registration packets.
• Create AIS Orientation schedules for observers in training for Manager review. Send meeting notifications to observers. Participate in meetings as requested.
• Facilitating the delivery and replacement of equipment and personal items that might be lost or damaged during deployment.
• Conduct Blakeley House Orientation and Tour for new employees. Assist in maintaining property, and keeping house stocked with supplies.
• Receiving calls in support of ODDS, updating the observer tracker, and other relevant work products.
• Forwarding the field phone as necessary. Updating Ring Central call rules per the Call Center schedule created by the Manager.
• Completion of daily, weekly, and monthly tasks and reports. This includes data quality scores for observers that received an NMFS evaluation.
• Provide transportation to observers in Seattle.
• Assist with other reports and tracking as needed.

Compensation: Candidates will be paid an hourly rate to be negotiated, and total compensation will vary depending on candidates' depth of experience. This is a full-time position. AIS benefits package includes health and dental insurance, vacation, sick and holiday benefits.

Minimum Qualifications:

• Bachelor's degree
• 1-2 years Administrative Assistant Experience
• Attention to detail
• Organizational Skills
• Proficient in Microsoft Suite

Preferred Qualifications:

• Bachelor's degree in science related field
• 2+ years Administrative Assistant experience
• Experience deploying on commercial fishing vessels as an Observer

Travel:

• No Travel Anticipated.

Location:

• 3216 NE 45th Place, Suite 106, Seattle, WA 98105

Contact:

If you would like to apply for this exciting new opening, please visit our Careers Page to submit the required information:

• Resume
• Cover letter detailing relevant experience.
• 3 professional references (name, email address and phone number)

All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening, please reach out to our Talent Team or call 774-770-5833.

An Equal Opportunity Employer

It is the policy of A.I.S. to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law.

Must be able to work in the U.S. * VEVRAA Federal Contractor * Request Priority Protected Veteran Referrals * Equal Opportunity Employer