CEO Office - Operations Specialist

The CEO Office is seeking a highly organized, proactive, and detail-oriented Operations Specialist to support the daily operations, coordination, and administration of the CEO Office. This role is primarily operational and focuses on planning, preparation, scheduling, documentation, and follow-through to ensure the smooth functioning of the CEO Office Management System and its related activities.

The position offers the opportunity to work closely with senior leaders, gain high-level visibility, and contribute to strategic priorities in a dynamic, fast-paced environment, while developing foundational skills for future advancement.

CEO Office Management System Support

• Assist in preparing and coordinating the cadence and calendar of the CEO Office Management System, including scheduling meetings, consolidating materials, preparing agendas, meeting minutes, and tracking actions.

• Ensure meetings are well-prepared and documented, with clear follow-up on actions and deadlines.

• Support the management of the CEO Office annual calendar, aligning engagements with Business Groups and Central Functions, and maintaining up-to-date calendars for effective planning and prioritization.

Operational & Administrative Support

• Prepare and update operational trackers, dashboards, and basic executive presentations.
• Track upcoming CEO meetings and lead the preparation of CEO briefing materials for internal and external meetings.
• Collaborate closely with the CEO Chief of Staff and Executive Operations Manager on strategic projects and recurring operational tasks.

Process Improvement & Automation

• Contribute to process optimization by developing and refining workflows to drive operational improvements, leveraging AI and automation tools such as Power BI, Power Automate, and Power Apps.
• Regularly suggest digital tools to improve CEO office efficiency.

• Experience in project management, operational support, and coordination roles supporting senior stakeholders.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple tasks and deadlines in a structured and reliable manner.
• Clear and effective written and verbal communication skills.
• Proficiency in MS Office and project management tools.
• High level of discretion, reliability, and professionalism.
• Proactive, hands-on approach with a strong focus on execution and follow-through.
• The role requires a candidate who can start promptly. Short transition time into the role is preferred

Nice-to-Have:

• Working knowledge of Power BI, Power Automate, and Power Apps.
• Familiarity with automation tools or digital workflow solutions.
• Knowledge of Nokia processes and internal tools.
• Experience with sCRM or Salesforce.
• Willingness to travel occasionally (up to 15%).