Office Coordinator

Join the V3 Team and elevate your career! We are seeking an Office Coordinator for our Indianapolis office. This is a full-time, hourly position with benefits. You must possess strong interpersonal and communication skills, as the role involves interaction with both internal team members and external clients. In addition, the successful candidate must be able to manage multiple tasks and activities simultaneously.

About Us

V3 is more than just a place to work. It is a place where you can make an impact, build your skills, create your path and dive into meaningful, rewarding work that is challenging, inspiring and fun!

As a civil engineering consulting firm, we transform communities. Our diverse array of specialties includes civil engineering, natural resources, environmental, planning, landscape architecture and surveying services. We believe in excellence in all we do and have an unwavering commitment to success. We have over 450 employees, with offices in six states and one in Canada. We are a growing firm and that creates exciting opportunities for our staff.

What you bring

• Excellent verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Strong problem-solving abilities and multitasking skills.
• Ability to work independently, take initiative, set priorities, and complete projects.
• Excellent proofreading and editing skills.
• Ability to collaborate effectively under deadline pressures and adapt to changing priorities.
• Strong client service orientation.

Key Responsibilities

• Perform general front desk office duties.
• Provide support for technical projects.
• Manage contracts, add leads and run reports from the Vantagepoint database.
• Process mail and courier transmittals.
• Handle Regional and Group Leaders credit card reports.
• Assist with planning and organizing office events.
• Assist with travel arrangements for staff members.
• Prepare materials, conference rooms for meetings.
• Maintain office calendar to assist with scheduling.
• Provide back-up support to other areas as needed.
• Assist with fleet and office maintenance.
• Assist Human Resources with employee onboarding.

Qualifications

• 1-3 years of relevant support experience.
• Associate's degree or equivalent certification/experience.
• Advanced skills in Microsoft Office Suite.
• Notary Public Certification (or willingness to obtain).

Benefits

• Competitive salary, robust benefits package, and performance-based bonuses
• Health savings Account with V3 funding contribution
• Retirement plan with up to 6% company match
• Paid time off, holidays, and volunteer paid time off
• Professional development opportunities
• Collaborative and supportive work environment

Explore our website at www.v3co.com to learn more about us!

Join Our Team! If you are ready to join a growing firm with a vibrant culture, where you can take your career to the next level, submit your resume today!

V3 IS AN EQUAL OPPORTUNITY EMPLOYER: disability / veteran