Position: Accounts Payable/Accounts Receivable
Shift: 1
st
- 8:00 AM - 5:00 PM M-F
Wage: Based
off of
Experience
Job Summary:
We are seeking a detail-oriented and organized professional to manage both Accounts Payable and Accounts Receivable functions in our small, growing company. This hybrid role requires an individual who can independently process invoices, payments, and collections, maintain accurate financial records, and support the overall financial operations. The ideal candidate is proactive, reliable, and comfortable handling multiple responsibilities while ensuring accuracy and efficiency.
Responsibilities:
Accounts Receivable/Collections
To develop and implement procedures to minimize delinquent and slow paying accounts. Maintain accurate and
timely accounts
receivable records.
- Enter and post invoices including backorders for shipments daily.
- Post cash receipts including processing of Visa and Mastercard payments and prepare bank deposits daily.
- Calculate and process all return authorizations in regard to issuing repair invoices, warranty replacement invoices and credit/debit memos on a weekly basis.
- Approve credit applications and process credit referrals.
- Minimize past due accounts including placement of orders on and off of credit hold and initiate collection efforts via phone, letters and collection agencies.
- Responsible for placing and monitoring accounts that are in collection according to company procedure.
- Fill in for the Office Manager duties when needed.
- Perform a variety of miscellaneous duties to maintain a cooperative and efficient office environment.
Accounts Payable
Responsible for answering and routing all incoming telephone calls and visitors in a courteous and timely manner, processing vendor invoices, credit card statements, weekly check runs, and general office clerical duties.
- Maintain vendor files\paid and unpaid invoices.
- Assist with weekly vendor payment selection and run vendor checks weekly.
- Match packing slips with invoices and enter into M2M.
- Matched invoiced sales order copies with original sales order documents.
- Maintain office supply inventory.
- Open and distribute mail daily.
- Maintain postage meter and related supplies.
- Continually recommend quality and efficiency improvements to any and all office procedures.
- Perform a variety of miscellaneous duties as required to maintain a cooperative and efficient office environment.
Qualifications / Requirements
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
- 2+ years of experience in Accounts Payable and Accounts Receivable, preferably in a small business.
- Proficient with accounting software Made to Manage is a plus
- Proficient with Microsoft suite
- Strong understanding of basic accounting principles (GAAP) and financial reporting.
- Experience processing invoices, payments, reconciliations, and collections independently.
- Excellent attention to detail, organizational skills, and ability to manage multiple responsibilities.
- Strong communication skills for interacting with vendors, customers, and team members.
- High level of integrity and discretion when handling confidential financial information.
- Comfortable working in a hybrid environment and adapting to evolving processes.
Staffing Support Specialists
Dec 30, 2025