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Accounting Coordinator (TRANSFER ONLY)

Coast Community College District
$76,347.69 - $102,932.57 Annually
medical insurance, dental insurance, vision insurance, vacation time, paid holidays, sick time, 403(b), retirement plan, pension
United States, California, Huntington Beach
Jan 02, 2026
Definition (ON-CAMPUS - In-Person Position) THIS POSITION IS FOR TRANSFER CCCD CANDIDATES ONLY. IF YOU ARE NOT A CURRENT TRANSFER CANDIDATE WITH CCCD, PLEASE DO NOT APPLY AT THIS TIME. About Golden West College Located in beautiful Huntington Beach, California, Golden West College is a two-year college, serving over 10,500 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). D.E.I.A - Diversity, Equity, Inclusion and Accessibility At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC: Mission, Vison and Values GWC Vision 2030 Comprehensive Master Plan GWC Employee-Student Demographics Student Equity and Achievement Program Summary Performs reviews, accounting entries, and reconciliations for general, enterprise, and special fund accounts. Provides technical general ledger accounting services assuring accurate and timely budget and financial information that can be used for current and future financial and program decisions. Distinguishing Career Features The Accounting Coordinator is an advanced level classification in a multi-tiered career ladder for clerical and technical accounting. Accounting Coordinators require demonstrated competency in processing a full range of transactions for several closely related accounting areas such as cash, accounts payable, and receivable. Accounting Coordinators and higher positions will demonstrate knowledge of generally accepted accounting practices and will have competency in allocating transactions to proper account codes (strings), process approved journal adjustments to general ledger, and accounting for enterprise or categorical funds. Accounting Coordinators will have competency in budget line item transfers that comply with fund requirements and journal entries to general ledger. They will also have competency in revenue stream accounting, budget administration, and support to preparation audit documentation supporting financial statements. Accounting Coordinators participate and coordinate in the design, testing, implementation, and evaluation of automated and manual accounting systems. Advancement to Accounting Analyst is possible based on need, compliance with the job qualifications, and the ability to perform special studies, process full general ledger accounting adjustments, and be responsible for portions of the District's accounting systems. Essential Duties and Responsibilities Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties, as assigned: 1. Maintains accounting records of assigned functions such as in financial aid, categorical programs, enterprises, auxiliary, student activities, special programs, or in treasury, revenue, and/or clearing accounts. 2. Reconciles cash accounts, fund balances, vendor, and specific balance sheet asset accounts. Reviews revenue and expense accounts. Reclassifies accounting transactions into proper account classifications. 3. Works with accounting/fiscal staff to determine detailed business needs and best practices when applied. 4. Identifies areas within Fiscal Services where increased automation and reliance on system controls will lead to efficiencies. 5. Reviews and analyzes transactions including those processed by others for accuracy, proper account coding or classification and allocation. Follows up with vendors, suppliers, and agencies to reconcile transactions. 6. Assists and may facilitate certain aspects of the budget development process for categorical, special, and general funds. Participates in certain aspects of its preparation, such as data collection and prior-year performance analysis. 7. Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special and general fund programs. Provides technical assistance to staff on financial matters relating to programs. Trains and updates staff on program changes and requirements as needed. 8. Provides ongoing support in developing budget, accounting documents, reports and resource manuals related to assigned areas of responsibility. 9. Reviews and evaluates proposals for new departmental systems involving financial accounting methods, policies, and procedures. Monitors the procurement, development, and implementation of those systems to ensure proper integration with other financial accounting systems. 10. Prepares and processes accounts payable information to comply with various payment timetables. Verifies and reconciles documentation of merchandise and services received against claims, invoices, purchase orders, and packing slips. Prepares agreements and contracts for services used by and/or provided by the division. Prepares and submits contract documents to get approvals, and distributes executed instruments. 11. Identifies, verifies and corrects standardized account codes, budget authorization, and available and qualifying budgets. 12. Assists others with resolving problems with accounting transactions and adjustments such as credit memoranda, undocumented purchases and invoices, goods and services not received, returned or refund checks. 13. Facilitates and prepares line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers. Monitors expenditures of funds carried over from prior fiscal periods. 14. Receives cash and cash equivalent from a variety of sources. Verifies amounts and balances to supporting documentation. Enters information into appropriate accounts as required. Prepares deposits and other transmittals. 15. Reconciles and compiles periodic reports to show statistics such as cash receipts, accounts payable, and accounts receivable. Traces transactions through previous accounting actions to identify and correct discrepancies. 16. Prepares documents such as invoices and account statements. Follows up with customers on account balances that are outstanding or involve multiple fiscal years. May recommend remedial action, write-off of account balances, or settlements negotiated to resolve account disputes and delinquencies. 17. Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information. 18. Assists auditors with the review of financial records and transactions. 19. Participates in the preparation of periodic financial statements and categorical reports, including variance analysis, for advisory/regulatory groups and administrators. Assists with opening and closing of financial records based on fiscal year. 20. May exercise partial leadership over and provide assistance to other accounting staff on an as-needed basis to balance fluctuations in workflow. 21. May participate with input of budget data. Complies with established procedures for specialized budgets. Analyzes budget reports to ensure expenditures do not exceed appropriations. Enters pre-encumbered funds to the automated accounting system. 22. May maintain a job control system, as it relates to specific funds. Monitors allocation of jobs to ensure compliance with special fund requirements. 23. Performs other related duties as assigned that support the objective of the position. 24. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics. Qualifications and Physical Demands Knowledge and Skills 1. The position requires considerable knowledge of the principles and procedures of accounting, auditing, and finance with additional expertise in budget preparation and control. 2. Requires in-depth knowledge of generally accepted accounting principles, regulations and controls applying to assigned financial operations. 3. Requires a working knowledge of audit documentation requirements. 4. Requires in-depth knowledge of automated accounting systems and relational databases used for storing and linking accounting data. 5. Requires a basic knowledge of the practices and techniques in accumulating cost accounting information, including allocation of accounting data to determine standard costs or rates. 6. Requires a working knowledge of the financial management, control, and reporting processes associated with restricted funds. 7. Requires well-developed math skills to perform complex accounting and statistical computations. 8. Requires sufficient language skills to prepare reports suitable for external publishing. 9. Requires well-developed human relation skills to explain detailed information in small group settings and work with staff in advisory capacity. Abilities 1. Requires the ability to perform the essential responsibilities and functions of the position. 2. Requires the ability to apply accounting controls, rules, and procedures, and perform accounting tests. 3. Requires the ability to research, compile, analyze, and interpret accounting data. 4. Requires the ability to maintain accurate and retrievable files, records, audit trails and trace transactions to original entries. 5. Requires the ability to perform accounting and general math computations quickly and accurately. 6. Requires the ability to set up complete fund accounts and prepare financial statements. 7. Requires the ability to organize and prioritize work to meet deadlines and timetables. 8. Requires the ability to work cooperatively with individuals and work teams within and outside the department, including vendors. 9. Requires the ability to access and use a computer, common office productivity software, and specialized accounting software to access databases. Physical Abilities The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. Essential functions will vary by position. As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good-faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law. Minimum Qualifications: Education and Experience, DEIA The position typically requires a Bachelor's Degree in accounting or finance or equivalent plus 5 years of relevant and progressively responsible experience in governmental accounting, fund accounting, or closely related field that includes participation in the design of financial accounting systems. Additional relevant experience may substitute for some higher education. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. AND Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus. License and Certificate May require a valid driver's license Working Conditions Work is performed indoors where minimal safety considerations exist. This job specification describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job. Conditions of Employment This is a TRANSFER RECRUITMENT, regular, full-time, 12 month per year classified position. The normal hours of work are 8:00 a.m. to 5:00 p.m., Monday through Friday. Hours will vary and may include nights and/or weekends in order to meet the needs of the department. The effective date of employment will be arranged with the supervisor. ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716. Application Requirements To be considered for employment you must submit a complete application packet at http://www.cccd.edu/employment by the application deadline: 11:59PM Tuesday, January 6, 2026. Incomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable). *A complete application packet includes:* A complete Coast Community College District Online Employment Application. A Current Resume of professional and educational background and experience. A Cover Letter detailing your experience related to the role. Responses to all Supplemental Questions. *Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing jobs@cccd.edu or by calling 714.438.4716.* PAY PHILOSOPHY: Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees. (Salary Range EE-119) Benefits This position is eligible for the following benefits. Please visit the benefits tab above for additional information. Generous medical, dental, vision and life insurance plans for employees and dependents 21 paid holidays Cumulative sick leave Paid vacation Longevity salary programs PERS/STRS retirement plans Deferred compensation/457 plans Employee Assistance Program Employment Information Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. *The SELECTED CANDIDATE* is required to complete the following prior to employment: Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment). Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment). Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND Participate in a new hire onboarding appointment with an Employment Services Representative. Additional Information Coast Community College District is an Equal Opportunity Employer** The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College. Coast Community College District Title IX For more information on Title IX click here The 2025 Coast Community College District Annual Security and Fire Safety (Download PDF reader) provides the crime statistics for calendar years 2022, 2023, and 2024, which were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be obtained from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions.