Administrative Officer 1

Are you seeking a rewarding and challenging career as an administrative professional that plays a vital role in supporting the fire service within the Commonwealth? The position of Administrative Officer 1 in the Office of the State Fire Commissioner offers an opportunity to provide essential programmatic support for various grant initiatives, as well as assistance for other important programs within the office. This role not only enhances your professional skills but also contributes significantly to the safety and well-being of the community.

As an Administrative Officer 1, your role will involve supporting the creation and oversight of operational policies and procedures for various grant programs. This includes managing all communications with applicants and overseeing the entire process from application to the submission of final reports. You will also provide training to staff and representatives from eligible agencies regarding these programs. Additionally, your responsibilities will encompass data analysis across different programs and the preparation of related reports. Serving as the primary contact for the office, you will direct incoming communications to the appropriate program areas and assist in resource management within the agency. During peak workflow periods, you will offer programmatic and administrative support to other areas, including logistical assistance for meetings and managing high volumes of communication.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• FREE on-site parking
• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• In the event of an emergency/disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights.
• Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of a training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $51,971 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

• Experience in emergency services such as volunteer or career employment in the fire service, emergency medical services, or police department
• Experience in the administration of any grant or loan programs
• Experience assisting an emergency service organization such as fire, emergency medical, or police department on obtaining any type of funding, such as grants or loans
• Experience reviewing any type of grant or loan applications

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.