Business Operations Manager Admissions & Recruitment - Undergraduate Admissions & Recruitment

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Business Operations Manager Admissions & Recruitment

JOB SUMMARY

Provides high-level professional support for budget and finances in the Undergraduate and Graduate departments of Admissions and Recruitment. Responsibilities include logistical management in the coordination of recruitment efforts for undergraduate, graduate, and transfer students. Primary duties encompass management of department budgets, financial and statistical reporting, completion of surveys, maintenance of inventory, and operational program expenses. Performs technical administration work involving the coordination of day-to-day operations, including the exercise of independent judgment. A thorough knowledge of the policies and procedures of the employing unit, as well as familiarity with overall University policy, is necessary to conduct the assigned work. Work is performed under general supervision, and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Executive Undergraduate Director of Admissions & Recruitment, and Graduate Director of Admissions and Recruitment,

Supervises: May supervise Student Assistants

ESSENTIAL DUTIES - May include, but not limited to the following:

• Manages the daily financial activities of the Undergraduate and Graduate Admissions & Recruitment departments including budget preparation, control, and review.
• Develops and implements systems and processes to establish and maintain financial

records for the department.

• Prepares in conjunction with department leadership and the head of the Enrollment Division finance: budget requests, operating budgets and formal budget revisions as required.
• Interprets and aligns demographic and analytical data with recruitment strategies.
• Analyzes and applies historical data to enrollment strategic initiatives.
• Utilizes data to identify high, medium, and low priority high schools for university visits based on which schools yield the highest enrollment for certain programs in undergraduate and graduate programs.
• Creates data informed visuals to assist admissions counselors during recruitment visits.
• Organizes information for communications to targeted populations.
• Works with student ambassadors to target schools for their programs.
• Purchases, maintains, and tracks inventory for the departments.
• Facilitates the registration and payment of recruitment fairs and professional development conferences for the departments.
• Maintains local, state, and federal professional departmental memberships for the departments.
• Assists with event logistics, ensuring availability of materials and staffing.
• Assists in revising and updating admissions counselor training practices and guides as needed.
• Advises departmental personnel of current State of Texas policies and procedures prior to travel.
• Advises and communicates to departmental personnel of current TWU procurement procedures, State of Texas policies and procedures, and related procurement matters.
• Assists in the development and implementation of department goals, objectives, strategies, and systems of the functional areas.
• Assists in the development and interpretation of policy and procedure for business related functions.
• Maintains confidential records and central personnel files for the department.
• Performs specialized functions or work of a difficult and demanding nature.

ADDITIONAL DUTIES

• Performs other duties as requested.

EDUCATION

Bachelor's degree in related field: education, business, information technology. Master's degree preferred.

EXPERIENCE

Five years of related experience in higher education, business operations, information technology or related field.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position. This is not a remote position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Working knowledge of office practices and methods.
• Knowledge of advanced applications for higher education data management systems.
• Ability to understand, analyze, and report on operating and accounting practices.
• Knowledge and skills in use of logistical planning.
• Knowledge of data collection and research and reporting methods, techniques, and procedures.
• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
• Ability to read, interpret, apply, and explain rules, regulations, policies and procedures.
• Ability to represent the departments and the University in a friendly, courteous, and professional manner.
• Ability to communicate effectively orally in person, by phone, and in writing.
• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.