Departmental Executive Assistant (Department of Public Works)

SALARY RANGE

WORK ASSIGNMENT DETAILS

Join the Department of Public Work's Administrative Team as its Departmental Executive Assistant.

This integral position provides administrative support and assistance in daily office management services for the Public Works Director, the Business Manager (direct supervisor), and the Department's upper-level management team. This position assists the Director and division managers in project coordination and preparing various forms of internal and external communication pieces to be delivered in a variety of ways.

The ideal candidate will:

1. Promote a positive, inclusive, growth-mindset work culture.

2. Enjoy fostering great working relationships with our management team, every level of our department staff and as a liaison between Public Works and many other departments.

3. Thrive on the variety of work that we do to serve our internal and external customers in all Public Works Divisions.

4. Assist the Director in department-wide projects and initiatives.

5. Assist the Director and manager in coordinating agendas and content and set up preparations for group presentations and meetings such as All-Department Staff meeting, Municipal Public Works Forum, etc.

6. Initiate problem solving and solution implementations.

7. Create, review, and edit various styles of internal and external communication and content as needed by the Director, department, and/or individual divisions. For example:

• Public-facing web content and road project updates.

• Informational summaries with visuals.

• Presentations for internal and external use including county board supervisors.

• Social Media.

• Agendas.

• Strategic plan and supporting documentation.

Work Hours/Schedule: Monday through Friday; 8 am to 4:30 pm

This position is primarily located in the Waukesha County Administration Building, 515 W Moreland Blvd, Waukesha. Occasional meetings and work projects take place in off-site DPW locations such as Highway Operations and Waukesha County Airport. Candidate must be able to drive across town for meetings as needed. Mileage reimbursement is available.

CLASSIFICATION SPECIFICATION

To view the full classification specification for Departmental Executive Assistant click here.

To view an Employee Benefit Summary for this non-exempt position, click here.

Minimum Training & Experience Requirements
1. High School Diploma or GED.
2. Four years work experience providing administrative support, one year of which was at an Administrative Specialist level.

3. Two years of recognized post high school training in business, administrative professional or closely related field may substitute for two years of the work experience requirement.

Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Amongst many other benefits, employees are recognized and valued through a pay for performance system. Successful candidates will be eligible for performance-based merit increases and non-base performance awards.

Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.

About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"

Location:
Located in the City of Waukesha, our campus offers an on-site cafe and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.

EEO:

Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.

For further information visit:https://www.waukeshacounty.gov

The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.