Description
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for anOffice Administrator to join our team in our Portland office.
We offer a hybrid work engagement with two days o
f remote work, and three days in-office.
This
is a director-level
position responsible for the management of the office, including overall supervision of the administrative and support operations. The Office Administrator acts as a liaison between firm management and the office, setting a tone that is consistent with the goals and objectives of the firm. The Office Administrator shall assume responsibility for the management and administrative functions of the office, relieving the Partner-in-Charge of those duties whenever possible.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
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Human Resources
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In conjunction with firm-wide Human Resources department, administer all office human resources functions, including but not limited to: hiring, orientation, employee relations, performance reviews, salary adjustments, discipline and separation, as applicable
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Determine appropriate staffing levels
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Oversee secretarial assignments and facilitate resolution of work-flow issues
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Act as ombudsman and facilitate resolution of human resources issues which may arise between staff and lawyers
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Facilitate discussion of any issues of concern to lawyers and staff, act as liaison between lawyers and staff
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In conjunction with the firm-wide Professional Development department, evaluate staff training needs and develop training programs as applicable
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Operations/Facilities
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Oversee and act as final decision-maker on any facilities issues not involving the office lease (e.g. procurement of office supplies, services, furniture and equipment, special requests)
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Maintain positive relationships with outside vendors and oversee contracts for various office services
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Act as primary liaison with building management and assist other firm management involving issues of interpreting the office lease
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Manage and plan expansion or office remodel projects
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Financial Management
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Assist with yearly budgeting projections for the office
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Monitor and manage office budget throughout the year, including controlling expenses appropriately and performing periodic variance analysis
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Office Administrative Tasks
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Develop office operating policies and procedures as needed
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Facilitate internal communications
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Act as interface with firm-wide administration departments (e.g. accounting, human resources, systems, central records, marketing) and office
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Act as ambassador for representing interests of the office with firm-wide management
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Facilitate discussion of any issues of concern to lawyers and staff; act as liaison between lawyers and staff
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Promote integration of office efforts with firm-wide efforts
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Work closely with other DWT office administrators and firm-wide directors and managers to ensure delivery of quality services to the firm's legal professionals
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Other duties as needed
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Support to Partner-In-Charge
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Work closely with Partner-in-Charge in planning and execution of office-related initiatives involving staff, attorneys and operations
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Work closely with Partner-in-Charge on attorney recruiting efforts
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Collaborate with Partner-in-Charge regarding resolution of issues involving staff or attorneys
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Provide support with attorney programs or initiatives as requested
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Join us if you have:
- 5+ years' experience in staff supervision and management in a professional services environment; law firm experience preferred
- Demonstrated experience managing and decision-making for an administrative staff of over 5 employees
- Bachelor's Degree or higher, or equivalent certification/experience
- Thorough knowledge of all applicable state, local and federal laws
- Demonstrated leadership in coaching, motivating and developing staff in a professional and collaborative manner
- Excellent written and oral communication skills with all levels of a professional services organization
- High degree of problem-solving skills; ability to handle highly-sensitive and confidential employee relations issues
- Ability to anticipate potential conflict and reach satisfactory resolution
- Experience with budget preparation and expenditure control
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 10 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What's in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success.Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement.Learn more about the firm's commitment to DEI here:
www.dwt.com/dei.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email
[emailprotected]
.
#LI-RK1
Davis Wright Tremaine
vision insurance, tuition reimbursement, remote work
Jan 07, 2026