Executive Administrator - Honolulu, HI

Job Purpose:

This position supports senior leaders and manages more complex administrative functions. This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities.

Essential Functions:

• Serve as a first point of contact for executives
• Drafting correspondence, calendaring meetings, making copies, answering and screening phone calls and directing inquiries to the proper party within the team
• Establish and maintain effective and cooperative professional business relationships with all levels of management with outside clients
• Proactively anticipate meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs
• Support projects as needed for the executives such as employee rewards programs, organizational charts, monthly reporting
• Shared responsibility for local office management support for assigned duties such as purchases, business licensing, ordering of office supplies
• Providing back up assistance to other administrative support team members as needed and collaborate with other executive administrators to provide coverage during PTO
• Booking travel arrangements
• Inputting expenses reports and approving reports for Executive Direct Reports and those over a certain dollar amount.
• Scheduling and executing catered company events, lunch meetings, offsite meetings, Holiday Parties etc.
• Handle the administration of and information for the particular Boards the executive is part of.
• Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff.

Education:

• Four years of College resulting in a Bachelor's Degree or equivalent experience

Relevant Work Experience:

• 8 to 10 years in related field
• Previous Administrative Assistance experience, preferably in a large corporate environment

Special Knowledge, Skills and Abilities:

• Demonstrated communication skills, both oral and written
• Demonstrated organization skills
• Ability to work under pressure and meet deadlines
• Must be able to multitask and prioritize work appropriately
• Must be trustworthy with confidential information
• Must be detail-oriented and possess excellent follow-through skills
• Must work well in a team-oriented environment
• Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint, Oracle, ADP
• Excellent problem solving and negotiating skills
• Must be flexible in terms of work schedule
• Must be available for extended hour project work and for anticipated critical deadlines that extend the workday
• Tact and assertiveness must be skillfully balanced in dealing with internal and external contacts
• Must understand the roles of the Company staff and be responsive to requests and helpful in educating them on various processes
• Must be very good at picking up on subtle cues from others and adjust accordingly

Supervisory Responsibility:

• No Supervisory Responsibilities
  

Salary Range: $70,000 - $98,000