Undergraduate Program Coordinator and Scheduler (BLANK AST 3)

University of California - Davis
vision insurance, parental leave, paid time off, paid holidays, sick time, long term disability, tuition reimbursement, remote work
United States, California, Davis
Jan 08, 2026
Apply for Job Job ID 83537 Location Davis Full/Part Time Full Time Add to Favorite Jobs Email this Job Job Summary #CA-JEM Under general supervision, provide administrative and programmatic support to the undergraduate program and advisors. Primarily responsible for course scheduling, course enrollment management, evaluations, oversight of grade submission and coordinating DESII instructional reporting, collection of course materials and service fee waivers, and classroom logistics. Manage office administration and outreach and events. Apply By Date: January 21, 2026 Qualifications Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position Experience with course scheduling, enrollment management, submission of grades, and classroom logistics. Experience using University related information systems related to course scheduling, course management, and student information systems. Experience with logistics of event planning including room reservations, coordinating rentals, and organizing catering. Experience identifying students experiencing academic difficulty, in crisis and determining appropriate level of advising or referral to support services and counseling center. Experience serving as a liaison between students, staff and faculty in a degree-oriented program at the university/college level to address, solve and streamline academic needs and concerns of students, instructors and departments. Experience developing informational materials, creating reports, and answering correspondence with attention to grammar, proofreading and spelling. Experience using software applications to write, edit, merge and format letters, mailing labels, and reports; to analyze and manage data; and for email and calendaring. Working knowledge of academic courses/programs/curriculum, major and college requirements, petitions and certifications in a University setting. Analytical and problem-solving skills to evaluate and interpret complex policies, procedures, and reference materials; to recommend solutions on a variety of issues; and to analyze new and existing policies to develop procedures to meet requirements. Preferred Qualifications Knowledge of policies, procedures and applicable laws relating to the maintenance of confidential student records and related sensitive information. Knowledge of degree requirements to assist students with academic planning and to support faculty in their curriculum design and course scheduling. Knowledge of campus, department and/or college requirements, resources, policies and procedures to interpret complex policies. Organizational and time management skills to manage multiple projects and prioritize workload to meet critical deadlines. Communication and interpersonal skills to develop and maintain ongoing professional relationships with a diverse constituency including faculty, staff, students, parents, and industry. Key Responsibilities 70% - Course Scheduling and Enrollment Management 20% - Outreach and Event Planning 10% - Undergraduate Academic Program Support Department Overview The Phoenix Cluster provides administrative support for instructional and research activities in the Departments of Plant Pathology and Entomology and Nematology within the College of Agricultural and Environmental Sciences. There are approximately 45 PIs and 24 administrative cluster staff with over 500 employees in the departments. This position provides programmatic and scheduling support for the following majors and programs: Animal Biology, Entomology, Global Disease Biology, the Science and Society Program which includes the Career Discovery Group, and the Research Scholars Program in Insect Biology. POSITION INFORMATION Salary or Pay Range: $ 29.40 - $ 42.14/hour Salary Frequency: Hourly Salary Grade: 108 UC Job Title: BLANK AST 3 UC Job Code: 004722 Number of Positions: 1 Appointment Type: Career Percentage of Time: 100% Shift (Work Schedule): Monday-Friday, 8:00AM-5:00PM Location: Davis, CA Union Representation: Yes - CX-Clerical/Admin Benefits Eligible: Yes This position is hybrid (mix of on-site and remote work) Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page. If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html High quality and low-cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Lifting/Carrying 26-50 lbs - Never 0 Hours Lifting/Carrying over 50 lbs - Never 0 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 26-50 lbs - Never 0 Hours Pushing/Pulling over 50 lbs - Never 0 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Climbing (e.g., stairs or ladders) - Never 0 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Environmental Demands Chemicals, dust, gases, or fumes - Never 0 Hours Loud noise levels - Never 0 Hours Marked changes in humidity or temperature - Never 0 Hours Microwave/Radiation - Never 0 Hours Operating motor vehicles and/or equipment - Never 0 Hours Extreme Temperatures - Never 0 Hours Uneven Surfaces or Elevations - Never 0 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Work in a fast paced environment with constant interruptions, various deadlines and competing priorities with attention to details. Build an inclusive environment where diversity is sought and welcomed. Actively contribute in a customer service-oriented team environment, sharing information and strategies. Obtain, understand and give adequate consideration to others priorities, opinions, and concerns, and to assure reciprocal cooperation in working with a diverse group of faculty and staff. Interact with others in a respectful and professional manner. Adhere to UC Davis editorial and brand standards found athttps://communicationsguide.ucdavis.edu as appropriate. Special Requirements - Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. A Culture of Opportunity and Belonging At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks