FOIA Coordinator

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Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

The Loudoun County Sheriff's Office is seeking qualified applicants for a regular full-time Freedom of Information Act (FOIA) Coordinator position located within the Administrative and Technical Services Division at the Loudoun County Sheriff's Office Headquarters Building.

Under the general direction of the designated manager, processes and coordinates responses to Freedom of Information Act (FOIA) requests, Subpoena Duces Tecum, and other official requests for the department. Determines scope of request, location of information requested, and manages the provision of releasable requested information within the appropriate time frame. Tracks time involved in gathering requested information and appropriate fees to be charged to provide the requested information.

Major Duties May Include:
-Coordinates FOIA requests; serves as custodian of records for the department/agency; and provides professional guidance on responding to FOIA requests.
-Manages, coordinates, and responds to all requests for department/agency records to include Subpoenas Duces Tecum and FOIA requests.
-Coordinates and tracks completion of FOIA requests with divisions in the department/agency.
-Provides professional advice to coworkers on public records; shares knowledge and information based on area of expertise.
-Interacts directly with the County Attorney's Office regarding legal questions concerning records requests.
-Tracks requests; ensures timely and full response within legal parameters; tracks and collects fees; maintains receipts.
-Coordinates records information and information with other departments or agencies, as appropriate.
-Supports Records and Document Management
- Organizes and audits departmental/agency files and systems for compliance with records retention laws and policies.
-Supports Process Improvement Initiatives
- Identifies and implements efficiency improvements in response coordination and document retrieval.
-As applicable, ensure compliance with Health Insurance Portability and Accountability Act (HIPAA) regulations.
-Maintains manual and automated reports and files.
-May conduct training with staff and other divisions/units.

Hiring salary commensurate with experience.

High school diploma or equivalent; four (4) years of related clerical/administrative work; or equivalent combination of education and experience.

Selection process includes review of the Applicant Screening Questionnaire and County employment application; in-person interview(s); and an intensive background investigation to include fingerprinting, criminal background check, credit check, driving record, and polygraph examination.