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Program Assistant - Guaranteed Professional Program Admissions, College of Medicine

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Jan 08, 2026
Program Assistant - Guaranteed Professional Program Admissions, College of Medicine Program Assistant - Guaranteed Professional Program Admissions, College of Medicine Hiring Department: Administration Location: Chicago, IL USA Requisition ID: 1039012 FTE: 1 Work Schedule: Monday - Friday, 8:30AM - 5:00PM Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: January 9, 2026 Salary Range (commensurate with experience): $28.20 - 35.89 / Hourly Wage About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The Program Assistant assists the GPPA Medical Scholars Director and Associate Director in the planning, development, coordination, and implementation of the GPPA Medical Scholars Program for approximately 120 undergraduate students. They assist in the efficient administration of the program's day-to-day operations, special event management, long-range planning for program growth and academic requirement revisions, and the development of processes and materials related to marketing, outreach, communication, and Website design. This position develops and administers operations that support the recruitment of highly qualified and diverse applicants to the GPPA Medical Scholars (program admissions) and provides administrative support for student entry into the Medical Doctor (M.D.) program of the UI College of Medicine (COM). This position serves as a liaison between UIC COM, West Campus, and UIC East Campus, including GPPA programs and UIC Honors College. Duties & Responsibilities: Oversee all aspects of student recruitment, application review, interviews, 2nd look visit and coordinate student application to medical school Provide program knowledge and expertise of procedures and technical standards to students, program leadership and UIC administration Support GPPA Medical Scholars courses and program activities. Coordinate program evaluations and summarize findings. Coordinate all aspects of special events (Oath Ceremony, Orientation Day, Convocation) and MSAC activities Tracks student progress and set up advising meetings. Work with Honors College to maintain lists and updates Updates program website, marketing materials and LMS (Blackboard) Serve on committees both internal and external to university that involve GPPA Medical Scholars Oversee program finances including budget tracking, program purchases, student reimbursements Oversee and provide directions to GA or other office staff who support GPPA Medical Scholars Other duties as assigned Minimum Qualifications Required: Bachelor's degree. Preferred Qualifications: Masters in Education, Public Health or related field of study Five years' experience in working in higher education with direct student contact Experience managing websites, social media, and digital content for health professions educational programs. Experience in marketing, outreach, or communications in an academic or healthcare-related environment. Experience with logistics and organization of event planning and program development for health professions students. Experience with managing budgets and UI financial systems. Knowledge of digital marketing, branding, and audience engagement strategies for academic programs. Strong organizational and project management skills to oversee multiple aspects of program administration. Excellent written and verbal communication skills for student outreach, program materials, and stakeholder engagement. Proficiency in website design and maintenance, with experience using content management systems (CMS) such as WordPress Graphic design and digital media skills for creating program materials, marketing collateral, and online content. Data management and analysis skills, including proficiency in tools such as Excel, CRM systems, or admissions databases. Proficiency designing learning management system interface, such as Blackboard. Ability to develop recruitment strategies and manage admissions-related operations effectively. Judgement to process and prioritize the importance of issue. Ability to develop spreadsheets and databases Ability to deal effectively with various personalities Ability to manage and prioritize multiple tasks Accuracy and thoroughness Self-motivated, reliable, flexible, hard-working and able to work independently Ability to design and implement outreach and marketing initiatives that enhance program visibility and engagement. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/18785?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-eb54c0c19d1b144796249dd5f4367956