New

Program Coordinator (Assistant Director) - Academic Affairs - College of Dentistry

University of Illinois Chicago
life insurance, paid time off, retirement plan, remote work
United States, Illinois, Chicago
Jan 08, 2026
Program Coordinator (Assistant Director) - Academic Affairs - College of Dentistry Program Coordinator (Assistant Director) - Academic Affairs - College of Dentistry Hiring Department: Dentistry Academic Affairs Location: Chicago, IL USA Requisition ID: 1038799 FTE: 1 Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: On-Site (Successful completion of the probationary period, up to 1 day per week of remote work may be possible. Posting Close Date: 1/21/2026 Salary Range: $65,000.00 - 75,000.00 / Annual Salary (Final rate offered will take into consideration internal salary equity, candidate experience, qualifications and budget constraints) About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. About the College of Dentistry The College of Dentistry is the largest oral health college in the State of Illinois, provides care for 35,000 patients a year, and has over 500 students seeking dental degrees including DMD, PhD and Master's programs. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The Assistant Director reports to the Director and under minimal supervision, supports them in overseeing the academic programs, policies, and procedures within the College of Dentistry. This role is responsible for coordinating academic initiatives, managing curriculum processes, and ensuring compliance with institutional and accreditation standards. The Assistant Director collaborates closely with faculty, staff, and administrative leadership to advance the academic mission of the College. Duties & Responsibilities: Program & Course Management Manages the MS and PhD in Oral Sciences programs, including admissions, curriculum oversight, and program materials. Supports the development of new graduate and postgraduate training programs and initiatives. Collaborates with the Director of Graduate Studies and Postgraduate Program Directors on academic policy, curriculum design, and student support. Leads continuous improvement efforts and subcommittees for MS, PhD, and Advanced Certificate programs. Ensures compliance with standardized syllabi policies and supports faculty in syllabus preparation for 500- and 600-level courses. Oversees course and faculty evaluations for MS, PhD, and postgraduate programs. Maintains program manuals, advising sheets, and Graduate College forms in coordination with the Director of Graduate Studies. Audits and updates course descriptions and manages course creation in the University's course registration system. Student Support & Advising Provides academic advising to postgraduate, MS, PhD students on course requirements and academic progress. Prepares necessary documentation to assist students with degree completion, including final program audits and UIC Graduate College graduation checklists. Provides guidance to students through the thesis process, reviews thesis for formatting compliance; serves as final reviewer prior to Graduate College submission. Leads PhD and MS student annual reviews. Develops, distributes, and analyzes PG/MS/PhD exit surveys. Coordinates and conducts MS and PhD annual program orientations. Provides detailed reports on student academic, clinical, and professional performance to the Graduate Dental Education Committee. Oversees remediation and academic probation processes for MS, PhD, and PG students enduring timely intervention and compliance with academic standards. Administrative Support Provides administrative support to the Academic Dean, the Director of Graduate Studies, and Director of Academic Affairs. Oversees classroom reservations for MS, PhD, and advanced certificate related courses. Prepares official letters and completes forms to support MS, PhD and advanced certificate students. Coordinates monthly Graduate Dental Education (GDE) meetings. Manages and maintains listservs for postgraduate (PG), MS and PhD programs. Serves as the primary point of contact for all communications with the UIC Graduate College. Process expense reports in regulation to State and University Policy. Hold P-card and T-card. Research and respond to inquiries from vendors, departments and finance. Acts as liaison to the Senate Committee on Educational Policy (SCEP) regarding MS, PhD and PG curriculum matters. Serves as a key liaison to Program Directors, Directors of Graduate Study, the Graduate College, and other university offices, advocating of behalf of students. Accreditation & Compliance Maintains accreditation standards and records all CODA communications and required surveys across all postgraduate residency programs. Provides logistical and administrative support to the postgraduate program directors throughout the CODA accreditation process. Collaborates with the Director of Graduate Studies to leads the Illinois Board of Higher Education (IBHE) review preparation, including the collection and organization of documentation and data for MS and PhD programs. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree. A minimum of 1 year of experience providing administrative or academic program support within a graduate-level or health-related educational environment. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Preferred Qualifications: Master's Degree. Three (3) years of experience with academic policies, curriculum management and accreditation processes. Effective interpersonal and communication skills, with the ability to work collaboratively across diverse teams. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/18737?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-be93dea839dd7840b9106ebaaa3036c8