Office Administrator

Support ServicesJobs with David Evans and Associates:

Support Services is the engine that keeps DEA moving. From executive leadership to admin, HR, IS, finance, and marketing,we'rethe team that keeps things organized, efficient, andpeople-focused. We solve problems, connect teams, and make sure DEA runs like a well-oiled machine,becausegreat workstarts with great support.

TheSupport Services Business Unit is seeking an experienced, detail-oriented,and proactive
Office Administrator.

Based inDenver, CO, thisPart Time,in-office position (M-F, 10AM - 2PM, with every other Friday off)plays a key role in supporting project delivery and office operations.This role works closely with theSupport Servicesteam, as well as project managers and technical staff, contributing to company and project success from start to finish.

• Provide high-quality customer service to internal teams, clients, and subconsultants, supporting projects from initiation through closeout.
• Collaborate closely with the Support Services team, project managers, and technicalstaff to ensure smooth project delivery.
• Prepare project invoices, progress reports, and process subconsultant invoices in coordination with accounting and project teams.
• Assistwith scope, fee, and change management, including preparing setup forms,change orders, and monitoring adherence to approved budgets.
• Track project financials, including burn rate versus budget, cost-to-complete,earned value reporting (EVR), and overall project status.
• Support accounts receivable (AR), unbilled (UB), and weekly project charge reviewswith project managers.
• Coordinate and prepare subconsultant agreements, task orders, on-call contracts,and related documentation.
• Format, review, and manage project documents, reports, correspondence,andmaintainaccurateproject files and document control systems.
• Coordinate project meetings, including scheduling, agenda preparation,meeting notes, and tracking action items and deliverables.
• Support quality control and audit processes by coordinating with quality managersand ensuring required procedures are followed.
• Provide office administration support, including onboarding assistance,security access,IT coordination, insurance certificates, and officelogistics.
• Contribute to office operations and culture through general administrative support,supply management, vehicle tracking, and coordination of office events and activities.

• Minimum of4+years of experienceinadministrativeand/orproject coordinationtype roles.
• Experience multi-tasking and prioritizing competing requests.
• Strong interpersonal skills.
• Proactive communicator with excellent written and verbal communicationskills.
• Familiarity with contracts and invoicing as well as general accounting practicessuchas accounts payable/accounts receivable (AP/AR).
• Proficiencyin Outlook, Word, and Excel.
• Monitoring scope,schedules,and budget.
• Customer service or quality control experience.
• Experience attending project meetings and preparing meeting summaries.
• Experience coordinating and scheduling complex meeting needs for internalandexternal individuals.

• Self-starter with a positive attitude.
• Highlyaccountable team player.
• Demonstrated experience coordinating with internal project teams and subconsultants.
• Experience managing scope,scheduleand budget for project manager to budget andtrack projects.
• Additionalsoftware skills in ProjectWise, MS Teams, SharePoint, and PDF software(Adobe Acrobat and/or Bluebeam).
• Experience in an architecture, engineering, or construction firm.

We foster an environment where talented professionals have the freedom and support to do their most meaningful work. Our values and company culture form the foundation of our success, creating a positive and collaborative work environment. These guiding principles are vital to our continued achievements and unwavering commitment to improving the world around us.

As a member of our team, you will have the opportunity to cultivate and develop your skills and work alongside talented colleagues who are committed to improving the quality of life while demonstrating stewardship of the built and natural environments.

• Comprehensive health coverage:Medical, Dental, Vision, Disability, and Life Insurance
• Financial wellness:Health Savings Account (HSA) and Lifestyle Spending Account with employer contributions
• Professional development:Support for continuing education and training opportunities.
• Work Schedule: Flexible 9/80 schedule-every other Friday off!
• Work-life balance:Paid Time Off (PTO) and Holiday Pay
• Retirement:401k plan
• Wellbeing focus:Holistic Wellbeing Program centered on physical, emotional, financial, career, and community health
• Growth opportunities:Access to mentorship, professional support, and pathways for career advancement
• Potential salary range:$21.00/hr. - $27.00/hr.

* The posted salary range represents the typical range for this position and is provided in accordance with applicable state and local pay transparency laws. Actual compensation will be commensurate with experience, qualifications, and geographic location.

If you are a recruiter, search agency, or otherwise wish to refer a candidate to DEA, you will not be compensated in any way for your referral of a candidate to DEA without an active and signed written agreement in place in advance with DEA Human Resources. Any resume submitted to any DEA employee by an external recruiter without a written agreement in place at the time of submission will be considered the property of DEA and DEA will not be liable for the payment of a placement fee. If you would like to notify DEA of your interest in initiating a written agreement for services, please e-mailcareers@deainc.com.

Potential office locations include: Denver, CO.