Graduate Program Administrator

Bachelor's degree in a related field or equivalent

• Graduate Recruiting & Admission
• Graduate Records
• Advising support
• Accounting
• Web Work
• Miscellaneous Office Tasks

• Setting up for special events and transporting supplies across campus.
• Light lifting.

• Act as a liaison between graduate students and the Mathematics department and Graduate School.
• Assist graduate students in filling out Graduate School forms and award nomination forms.
• Responsible for submitting all applicant and current graduate student award nominations to the Graduate School and Franklin College.
• Process paperwork for current graduate students: including a variety of letters and Graduate School forms for all PhD, Masters, and MAMS students.
• Responsible for submitting all the graduate student exam announcements to the Graduate School.
• Maintain records of all current graduate students from matriculation to graduation.
• Update graduate student databases - personal information, academic, awards, committee, exams, Graduate School forms filed, program, and alumni information.
• Create and provide reports for Graduate Committee from student records database.
• Update graduate student phone and office lists.
• Help schedule and process qualifying exams in August and January.
• Assist graduate coordinator with the writing of results letters and circulation of exams among student committees.
• Compile faculty evaluations of graduate students for database.
• Compile student evaluations of Mathematics graduate program.
• Evaluate graduate student records for academic reports and reviews.
• Assist with the writing and submission of all reports to the Graduate School including follow up reports from the Graduate School recruiting funds and scholarship recipients.
• Complete forms/surveys requests for statistical information about the graduate program.

• Assist Graduate Coordinator with all aspects of the graduate program, including advising prospective students about application processes and procedures.
• Maintain database mailing lists for recruitment mailings.
• Develop or assist in the development of program advertising, promotional flyers and posters.
• Contact point for prospective graduate students.
• Answer information requests and inquiries by emails, phone calls, and letters.
• Tour potential graduate student visitors around department, arrange meetings with faculty and graduate students, and arrange luncheons during individual visits.
• Plan and coordinate Mathematics Graduate Visitation Day: shop for food and supplies, block hotel rooms, assemble information packets, schedule and arrange the day's events.
• Create and keep up to date the applicant database for the Graduate Committee.
• Accept/refuse each student's application in the Graduate Admissions System.
• Write and send offer letters and correspondence to the students whom we are recruiting.
• Plan and coordinate Mathematics Graduate Orientation Week: assign offices, arrange for individual computers to be set up by department IT professionals, shop for food and supplies for orientation events.

• Update and maintain graduate student support spreadsheets.
• Collect and allocate reimbursement funds for Visitation Day guests including submitting Check Request forms.
• Create and maintain all Visitation Day travel expenses.
• Create and update student travel requests spreadsheet.

• Create, update, and maintain Departmental Graduate Website.

• Counsel and confer with students with registration, program procedures, policies, goals and objectives.
• Advise and assist students with Graduate School forms, deadlines and various questions.
• Administer student support to offer alternatives to problem situations for graduate students.
• Clear graduate students to register for classes in Athena and troubleshoot for registration flags.
• Sectioning Officer: Assign Instructors in Banner for each upper level graduate research courses, provides back up support to scheduling coordinator.

• Assist with various departmental events (conferences, summer schools, receptions, teas).
• Assist faculty with committee data for their UGA Elements report.
• Assist faculty with copy requests and other administrative tasks.
• Compose and type various letters and correspondence as needed.
• Assist with departmental mailings.
• Works with the Office Manager and Department Head when needed to provide temporary coverage for other staff positions.
• Any other duties as assigned