Facilities Services Contract Manager

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Department: Facilities & Campus Operations

Classification: Procurement Officer 2

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 05

Salary: Salary commensurate with education and experience - $96,579

Criminal Background Check: Yes

About the Department:

George Mason University Facilities ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty, and staff.

About the Position:

The Facilities Services Contract Manager leads professional, non-professional, and construction services procurement efforts including, but not limited to formulating and writing solicitations for capital and non-capital construction projects; evaluating proposals and bids; negotiating term contracts, fixed cost, construction contracts, and/or cooperative contracts that result in cost savings, reduced administrative effort and greater fiscal benefit to the University and other state institutions; overseeing management of modifications to existing contracts; Contract Management and Administration functions including: gathering departmental requirements, formulating and writing statements of need for solicitations, overseeing management of existing contracts and coordination with Contract Administrators/Project Managers, tracking contract usage and dollar values/budget, and managing contract closeout upon completion.

Ready to start the New Year with a new position as a State employee of Virginia?

We have a wonderful opportunity for you. You'll be a State employee of Virginia, work at our beautiful Fairfax campus with 677 acres of wooded land, and become part of the George Mason University patriot team.

We've got the work. Now, we need an additional team member to contribute to our busy environment. We want someone reliable, takes pride in their work, and will make a noticeable contribution to the educational facilities at George Mason. Your manager can trust that you will get the job done.

George Mason's Facilities & Campus Operations department is committed to providing a safe, functional, and clean community experience at the university. So, what's in it for you?

Great benefits for you...

• Lots of leave, including paid annual leave, paid holidays, paid sick leave, paid two-week winter break (please note - the break employees often receive during the holiday season is not regularly guaranteed and is subject to annual approval);
  
• Free tuition, up to 12 credit hours during the academic year, and professional development. Yes, you can earn a college education while earning a salary.
• Commuter Choice Transit Benefit;
• Virginia Retirement System Hybrid Plan; and
• Patriot Perks discounts to restaurants, events, and more!

For you and your family...

• Health/dental/vision benefits; and
• Tuition dependent benefit (restrictions apply).

We think it's a great opportunity and can't wait to speak with you. Here's a partial list of the duties.

Responsibilities:

Procurement and Solicitation

• Responsible for the preparation, solidification, selection, negotiation, and award of contracts for design, engineering, construction, and related services of Capital and Non-capital projects undertaken by Facilities;
• Assists department and university personnel with fixed cost construction professional services contracts, term contract procurements, and Indefinite Delivery/Indefinite Quantity (IDIQ) by providing advice, policy interpretation, and guidance for both Capital and Non-Capital projects and services;
• Executes purchase orders for the procurement of design, engineering, and construction of Capital and Non-capital projects reflected on the Division of Purchases and Supply (DPS) and the Virginia Association of State Colleges and Universities Purchasing Professionals (VASCUPP) contracts;
• Develops Invitations for Bid (IFBs) for procurements delegated authority levels and in accordance with the HECO Manual, Commonwealth of Virginia Purchasing Manual for Institutions of Higher Learning and Their Vendors, the Construction and Professional Services Manual, the Agency Procurement and Surplus Property Manual, and pertinent university policies and procedures. Acts as liaison to vendors and users regarding order status and resolves any issues and discrepancies;
• Works cooperatively with customer/contract users to identify new contract needs and the effectiveness of current contracts. Assists customers, including department personnel and University Administration, in the procurement process to minimize the procurement cycle time. Assists vendors on how to conduct business with the University;
• Negotiates and prepares contract change orders during design and construction in a non-competitive environment;
• Initiates timely change orders, contract renewals or extensions, and IFB re-bids as necessary;
• Demonstrates effective communication with customers, contractors, and facilities personnel;
• Responds appropriately with recommended adjustments to contracts, types of contracts available, and improvements to policies and procedures;
• Answers questions or advises department personnel and/or vendors on procurement processes and procedures to minimize procurement cycle time and to enhance customer service;
• Acts as liaison between vendors and the department in procurement-related matters;
• Ensures proper procedures for obtaining and issuing POs are followed, and procedural problems are addressed and corrected; and
• Exercises discretion and judgment within established procedures and scope of responsibility.

Contract Administration

• Support Supports Project Managers and Maintenance Managers in their roles as Contract Administrator for all Capital and Non-capital projects, handling order expediting, change order processing, and vendor contract problems;
• Monitors, trains, and manages the contractual work of individual contract administrators in proper processes and procedures, and the proper application and use of contracts;
• Oversees the general appropriateness of proposal requests and quotes in relation to quantity, price, and delivery schedule;
• Negotiates and prepares contract change orders during design and construction in a non-competitive environment;
• Develops policies and procedures that represent efficient management and operation of service contract administration; and
• Trains contract administrators in the use of the policies and procedures and monitors the process sufficiently to ensure compliance with contract requirements as well as State and University laws and rules.

Records Management

• Establishes and maintains appropriate record-keeping systems and databases sufficient to monitor contract rates, PO values, contract activity, average costs per PO, total annual costs, trends in usage and expenditures, and other metrics established by management; and
• Maintains complete documentation of files, reviews, and approves/disapproves PO pricing changes.

Other related duties as assigned

• Supports the Director in completing other related duties and reports as needed.

Required Qualifications:

• High school diploma or equivalent;
• Demonstrated experience (generally 5+ years preferred) in a position providing procurement and contract administration support in Construction and/or Facilities;
• Demonstrated experience (generally 5+ years preferred) performing procurement using Governing Rules of Procurement, the Virginia Higher Education Purchasing Manual, and The Construction and Professional Services Manual (CPSM) and/or Higher Education Capital Outlay Manual (HECO);
• Knowledge of facility construction, professional services, repair, and operations activities and services;
• Knowledge of construction solicitation types and associated procurement rules, including Design-Bid-Build, Design-Build, Construction Manager @ Risk (CM@Risk), and Professional Services (Architect/Engineer) Qualification-Based Request for Proposals (RFPs);
• Knowledge of facilities or service contracting and procurement;
• Knowledge of contract types including Firm Fixed Price (FFP), Time and Materials (T&M), Indefinite Delivery/Indefinite Quantity (IDIQ), etc.;
• Knowledge of the Virginia Public Procurement Act (VPPA) and/or the Rules Governing Procurement of Goods, Services, Insurance, and Construction by a Public Institution of Higher Education of the Commonwealth of Virginia "Governing Rules";
• Knowledge of basic accounting methods and principles to monitor and track contract funds;
• Skill in developing simple databases for accounting purposes;
• Skill in the use of Microsoft Office Suite, with proficiency in Excel;
• Ability to identify needs related to continuous improvement of services and a willingness to create policies and procedural changes to address those needs;
• Ability to perform work in accordance with the statutes governing procurement;
• Ability to communicate effectively with vendors and contract administrators and lead contract negotiations efforts;
• Ability to enforce procurement rules both internally and externally; and
• VCCO certification (preferred), the VCCO is required if handling/opening Construction or Professional Services bids/offers. VCO OR Certified University Procurement Officer (CUPO) certification within 12 months of hire date.

Preferred Qualifications:

• Bachelor's degree in a related field;
• Demonstrated experience and understanding of eVA and Banner systems (generally 3+ years);
• Experience with e-Builder or other Project Management/Records Management system/software; and
• Knowledge in reviewing project manuals and drawing packages for construction projects.

Instructions to Applicants:

For full consideration, applicants must apply for the Facilities Services Contract Manager position at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Resume for review.

Posting Open Date: January 8, 2026

For Full Consideration, Apply by: January 22, 2026

Open Until Filled: Yes