Property Associate (PM)

Job Title: Property Associate (PM)

Duration: 3 Months

Location: Melville , New York 11747

Pay Rate: $27.00 - $29.33 hourly on W2

Shift: M-F, 8am - 5pm

Job Description:

The Property Associate (PA) is an Administrative Support role within a property management team. The role involves providing direct administrative support to Managers and handling various administrative tasks related to property management operations.

The Industrial Property Associate role is based on-site. Local market requirements may vary.

WHAT YOU'LL BE DOING:

ADMINISTRATIVE:

• Providing direct administrative support to Managers.
• Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors.
• Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.
• Regularly checking and responding to emails.
• Preparing express mail packages and managing office supplies for mailing needs.
• Ensuring compliance with management audit requirements.
• Assisting team members with budget preparation for the property.

ACCOUNTING:

• Managing accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment.
• Handling W-9 forms from vendors.
• Printing Aged Delinquency reports and sending delinquency letters to tenants.
• Preparing manual adjustment forms for miscellaneous tenant service requests.
• Assisting with accounts receivable processes.

TENANT RELATIONS:

• Providing superior customer service to tenants, clients, contractors, and vendors.
• Reviewing and updating the Tenant Handbook, as necessary.
• Preparing tenant memos and correspondence as directed.
• Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents.
• Maintaining and updating tenant, employee, and contractor contact lists regularly.

OTHER:

• Performing any other duties as assigned by the Manager.
• The ideal candidate for this position should be able to work in a fast-paced environment with a large volume of clients and tenants. Strong multitasking skills are essential for success in this role.

What You Bring to the Table

• The preferred educational requirement for this position is an associate or bachelor's degree.
• However, equivalent combination of education and experience will also be considered. One year of related experience and/or training in administrative support or property management is desired. Experience in the Property Management market is considered a plus.

In addition to the educational and experience requirements, the candidate should also have the following skills and abilities:

• Proficient knowledge of MS Word, Excel, and PowerPoint.
• Good to have Yardi experience.
• Invoice processing experience.
• Willingness to learn new software applications for Clients.
• Ability to work flexible hours, when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks.

What's In it for You:

• Join an industry leader and shape the future of commercial real estate.
• Deep investment in cutting-edge technology to power your work.
• Comprehensive and competitive benefits plan
• A supportive, caring, and diverse work environment designed for your growth and well-being.
• A platform to make a meaningful impact on the community and the environment through our sustainability initiatives.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.