Internship Programs Assistant

Department: Internship Programs Team

Position: Temporary, Part-time, 20 hours per week

Pay rate: $23 per hour

Location: Hybrid and/or Remote

Project duration: February 16 - June 26, 2025 (subject to change)

Expected Start Date: Monday, February 16, 2025

Reports to: Internship Program Manager

About AIFS Abroad

AIFS Abroad partners with more than 500 colleges and universities worldwide to expand access to education abroad. As a well-established international education provider, we support institutions and students through high-quality academic, internship, and cultural programs around the globe.

Position Overview

The Internship Programs Assistant will support the Internship Programs Team with application processing, database management, visa and immigration documentation, and inter communications. This role offers an excellent opportunity for someone interested in international education operations and partner engagement within a global organization.

Key Responsibilities

Program Operations Support

• Audit and review submitted application materials for completeness and accuracy
• Approve documents within internal portals
• Communicate with applicants regarding missing materials or required corrections
• Collaborate with team members and managers to resolve application or process issues

Visa & Immigration Support

• Learn, document, and support visa and entry procedures for all program locations, with particular focus on: Australia, Berlin, France, Lisbon, Prague, Spain, and the UK
• Review and quality-check visa documentation; follow up with applicants as needed
• Upload documentation to appropriate government or internal portals
• Send next-step emails related to visa processing and submission
• Track potential issues, expedited needs, or government delays impacting applications

General Internship Program Support

• Participate in team meetings and collaborate to ensure timely submission and documentation of materials
• Assist with enrolling interns in CISI insurance
• Send finalized flight itineraries to enrolled interns
• Draft and send intern communications, including:
  
  
  
  • Welcome call follow-ups
  • Pre-departure invitations
  • Course-related updates
  
  
  
  
• Support housing reporting as needed
• Assist with creating and updating presentations, documents, and portal content
• Work closely with the Internship Program Manager to prioritize tasks and projects
• Take on special projects and additional responsibilities as needed