New

Development Administrative Specialist

University of Georgia

retirement plan

United States, Georgia, Athens

Jan 13, 2026

Posting Details

Posting Number	S14588P
Working Title	Development Administrative Specialist
Department	Terry-Devel & Alumni Relations
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Typically, Monday through Friday 8:00 am - 5:00 pm
Advertised Salary	$40,000-$45,000 + commensurate with experience
Posting Date	01/09/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	03/01/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Administrative Assistant II
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent and 2 years of related experience
Preferred Qualifications
Position Summary	This position supports the major gifts office within the larger Office of Development and Alumni Relations in the Terry College of Business. This office is critical to the success of raising $20M+ annually from individuals, corporations and foundations. This position manages the philanthropy team in a fast-paced environment with high expectations. It is extremely confidential in nature, having access to confidential donor/alumni information as well as regular contact with UGA President's office, UGA Development and Alumni Relations office, Dean of the Terry College of Business and the UGA Foundation. This position is responsible for independently performing high level administrative duties for the Senior Director of Development as well as members of the eight member Philanthropy Team, which includes major gifts, principal gifts, and donor relations. The position involves independence in planning and executing a monthly meeting for the philanthropy team, events concentrated within the major gift team's fundraising efforts and supporting events across Terry College Development & Alumni Relations. An attention to detail in researching and executing timely information is needed. Excellent computer and writing skills. This position calls for a positive attitude, friendly and calm demeanor and demonstrates initiative in assisting with other responsibilities and projects as needed to enhance the operations of not only the philanthropy team, but the entire department of Development and Alumni Relations.
Knowledge, Skills, Abilities and/or Competencies	Excellent interpersonal skills Organizational, verbal and written communication skills Highest level of confidentiality, professionalism and poise at all times Microsoft Office Suite of programs
Physical Demands	Working in a normal office environment.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Provide administrative support to the Philanthropy team (including the Senior Director of Development, Philanthropy Officers, and Donor Relations teams)

Receive, process, prepare gift transmittals and deposits for donor checks/pledge forms and personally deliver to The UGA Foundation or to its representatives.
Maintain Philanthropy team-wide resources such as, but not limited to: collateral materials for philanthropic priorities, funding proposals archive, etc.
Support the Director of Prospect Management with weekly administrative duties; including but not limited to:
- Report generation and distribution.
- Prospect identification and prospect research
Scheduling and meeting coordination.
Support the Director of Donor Relations with weekly administrative duties; including but not limited to:
- Manage the pledge review process from Central DAR in partnership with TDAR fundraisers.
- Manage the 'Paid Off Pledge' report creating reminders and stewardship opportunities in partnership with TDAR fundraisers.

Percentage of time

Duties/Responsibilities

Provide administrative support to the Senior Director of Development

Maintain the Senior Director of Development calendar and schedule; update to-do list, schedule meetings.
Attend pertinent meetings with the Senior Director of Development and assist with varied follow up items.
Assist the Sr. Director of Development with Philanthropy team/travel budgets. Instrumental in the writing of and adherence to the annual budget for this area.
Coordinate expense reimbursements through the UGA Foundation related to entertaining and other fundraising related requests.
Assist the Sr. Director of Development with planning and logistics for the Sr. Director's Donor/Prospect Meetings (national in scope) including presentations, agendas, briefings, etc.
Draft and send timely correspondence to principal gift donors/prospects and other external constituents on the Senior Director's behalf; this involves thorough proof reading and writing skills. All correspondence should be confidential and professional.
Maintain confidential files on all principal gift donors/prospects. Ensure UGA Foundation policies and criteria are upheld in all aspects of data management.
Prepare documents related to donor's philanthropic commitments to the college as needed, including but not limited to: pledge reminders, trust/fund agreements, history of giving, menu of opportunities, letters of commitment, etc.
Manage donors/prospects meeting follow-up tasks, including but not limited to: enter contact reports and data associated with donor/prospect interactions into donor database.

Percentage of time

Duties/Responsibilities

Event Coordination duties

Work with philanthropy team to create campus visit agendas and communicate with prospective donors on campus visit details. This can include coordination and confirmation of several different meetings, room reservations and meals, gift preparation, as well as assistance in escorting.
Drive agenda, handle logistics and prepare handouts for monthly Philanthropy Team meetings.
Coordinate logistics of fundraising-focused events including, but not limited to: maintaining spreadsheet for invitees, locations, RSVPs and historical records of attendance, track dates and deadlines and follow-up at each deadline, prepare packets for host and attendees, and complete event follow-up.
Responsible for the coordination of educational seminar annually for all TCOB fundraisers as well as all UGA front-line fundraisers.
Serve as secondary support for large events coordinated by TCOB Alumni Relations or Donor Relations teams, with a focus on the Pinnacle Society annual event and naming dedications.

Percentage of time

Duties/Responsibilities

Other duties and responsibilities

Serve as a member of the TDAR support team (including the Development Administrative Specialist, Development and Alumni Relations Administrative Specialist, and Alumni Relations Coordinator)
Understand the core functions of each Coordinator's role and provide coverage when other Coordinators are out of the office or on annual leave.
Work closely with other TCOB departments/areas to communicate and collaborate as the point person for the Major and Principal Gifts, Prospect Management, and Donor Relations areas. Examples: Dean's office, Office of Marketing and Communications, Alumni Relations, Donor Stewardship, Institute for Leadership Advancement, Entrepreneurship and Music Business.
Other duties as assigned by the Sr. Director of Development

Percentage of time