Job Title: Contract Conformance Specialist IV
Location: Houston, TX
Duration: 12 months
Job description
- The Contract Conformance Specialist (CCS) is accountable for the day-to-day sourcing and conformance activities for all contractual arrangements of assigned capital projects.
- The CCS manages the entire administration stages of the contracts on the Projects.
- The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.
- The CCS facilitates the timely identification, communication, and resolution of contractual matters.
- The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups.
- The CCS reports directly to the Manager of SCM Projects unless directed otherwise. The CCS has an indirect reporting relationship to the Business Owner (Project Team).
Dimensions
:
- Assigned Major projects with a consolidated total of up to $500MM per year.
- Assigned projects each typically up to 3 years duration.
- Desired Qualifications:
- Demonstrated ability to communicate in a clear, concise, and organized manner.
- Demonstrated excellent human relations, influence, and listening skills to deal effectively with all levels of employees and management.
- Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.
- Ability to support the negotiation of complex contracting issues.
- Experience with sourcing and administration of large, complex ($100M+) Engineering and Construction Agreements.
- Ability to manage multiple tasks and to perform work with a reasonable level of supervision.
- Ability to communicate and interact effectively in a team environment.
- Excellent organizational skills.
- Excellent technical writing skills.
- Ability to effectively prioritize work in a timely manner.
- Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.
- Demonstrated proficiency working with office computer applications such as Microsoft Office, Teams, Oracle, ProjectWise and SharePoint.
Duties and Responsibilities:
- Demonstrate understanding of and compliance with Project Execution contracting strategy.
- Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.
- Assist in writing technical contract language describing the scope, pricing, and special instructions for each assigned project.
- Coordinate with the SCM Team Lead to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents.
- Lead contract negotiations with potential proponents during the contract bidding and formation phases.
- Coordinate project team in its development of a project specific communication plan.
- Participate and assist with training regarding contract conformance to team and third-party personnel.
- Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
- Maintain contractor correspondence and documentation logs.
- Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
- Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders.
- Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor.
- Establish and implement project contract document control and retention system in compliance with company procedures.
- Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor.
- Coordinate with project team, SCM Team Lead and legal lead, as required, in resolution of contractual issues/claims as they arise.
- Request, monitor and track Work Releases (WR) for project outside services providers throughout the project duration.
- Coordinate contract close-out with project team to ensure strict compliance with the related contracts.
- Close out project contract files and submit them for retention in compliance with Company procedures.
- Prepare for and provide assistance during company and external compliance audits.
- Ongoing communication regarding project's contractual requirements, practices and issues, including providing weekly and monthly status updates to management.
Basic/Minimum Qualifications:
- Bachelor's degree in an engineering, construction, legal, technical or business discipline with some experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 10 years of experience in legal, engineering,
- construction, and/or contract administration or contract conformance of construction
related projects, preferably in the gas pipeline industry.
- Specific knowledge and experience in contracting process and issues related to energy industry construction projects.
- Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract.
Work Conditions:
- The CCS's primary location will be Clients office.
- The position will require some travel, approximately 10-25% of the time as required, primarily within the assigned Project region in both US and Canada.
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Spectraforce Technologies
$500MM per year.
Jan 15, 2026