Job Title: Project Manager - III
Location: Foster City, CA
Duration: 1 year
Role Summary
The CE Ops Project/Program Manager will provide high-level operational, financial, and project management support across the U.S. Customer Engagement Operations (CEOps) function. This role manages end-to-end workflow execution for speaker programs, advisory boards, vendor contracting, purchase orders, accruals, cross-functional coordination, and compliance-aligned operational processes. This contractor will act as a key liaison between CE Ops, Compliance, FP&A, Procurement, IT, and external partners (vendors, IQVIA). The ideal candidate is highly organized, process-oriented, detail-driven, and comfortable navigating complex enterprise systems.
Key Responsibilities
Financial & Contracting Operations
- Manage CE Ops financial processes, including:
- Monthly accruals (2nd and 3rd month of each quarter)
- CE Ops monthly finance reporting
- Tracking vendor invoices and purchase order (PO) status
- Partnering with FP&A on financial submissions
- Submit Work Orders (WO) and Change Orders (CO) via CPAF (Commercial Project Approval Form) system.
- Review and approve PO requests; ensure accuracy of GL codes, WBS codes, and cost centers.
- Work closely with Procurement to secure PENs for engagements ?$250k.
- Track PO lifecycle, initiate manual PO closures via SPARC when required.
- Coordinate with IT for vendor data security assessments (PIAs, ITSAs).
Speaker Program & Venue Review Operations
- Manage the end-to-end Venue Review process for Speaker Programs, including:
- Reviewing and triaging new venue submissions via Smartsheet
- Applying compliance and business rule criteria
- Updating the Approved and Do-Not-Use venue lists
- Requesting updates in Centris and informing IQVIA of changes
- Utilize pre-defined communication templates to send venue approval/denial notifications to field teams.
- Partner with Compliance to maintain business rule alignment.
- Recommend improvements to streamline venue review workflows.
Advisory Board & Consulting Operations Support
- Support HCP contracting workflows (process management and contract execution steps).
- Manage advisory board financial reporting and accrual email submissions to FP&A.
- Maintain trackers for Advisory Board and Consulting engagement financials.
Cross-Functional Coordination
- Serve as a liaison between CE Ops, Contracts, Procurement, IT Security, FP&A, and extended commercial operations teams.
- Collaborate with IT Security to obtain up-to-date ITSAs for vendors.
- Communicate with IQVIA for program updates (venue changes, data sharing requirements, etc.).
- Ensure compliance across all CE Ops operational workflows.
System & Tool Management
- Systems used include:
- CPAF (contract and work order submissions)
- SAP ERP (invoice approvals, PO tracking)
- Smartsheet (venue submission workflow)
- Centris (speaker program venue management)
- SPARC (manual PO closure)
- SharePoint (budget trackers, ITSAs, operations documents)
Required Qualifications:
- 6+ years project or program management experience, preferably in commercial operations, medical operations, or compliance-heavy environments
- Strong experience with finance operations: POs, accruals, vendor management, contracting workflows
- Ability to manage multiple concurrent workflows in a fast-paced, highly cross-functional environment
- Exceptional attention to detail and documentation
- Strong communication skills; ability to write clear, professional, compliance-ready communications
- Proficiency in Smartsheet, SAP or similar ERP systems, and enterprise workflow tools
Preferred:
- Background working in pharmaceutical/biotech organizations
- Familiarity with speaker programs, HCP contracting, and compliance-driven processes
- Experience with IQVIA-driven reporting or field engagement data
- Understanding of data privacy/security assessment processes (PIAs, ITSAs)
Success Factors:
- Highly detail-oriented and process-driven
- Strong problem-solving and decision-making skills
- Comfortable navigating ambiguity while ensuring compliance
- Ability to manage competing deadlines
- Collaborative, reliable, and proactive communicator
|
Spectraforce Technologies
$250k.
Jan 15, 2026