Events Support Specialist

Position Number: 40073087

Payroll Title: THEATER PROD SPEC 2 (006144)

Job Code: 006144

Job Open Date: 1/15/26

Application Review Begins: 2/2/26

Department Code (Name): INST (INSTRUCTIONAL DEVELOPMENT)

Percentage of Time: 100

Union Code (Name): 99 - Non-Represented (PPSM)

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 19

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $29.50 to $31.00 /hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $28.88 to $49.76 /hr.

Work Location: Kerr Hall - 1128

Working Days and Hours: Mon-Fri; 8 hrs/day, variable within 8am-11pm. Some weekends required.

Benefits Eligibility: Full Benefits

Special Instructions:

For full consideration, must include a resume and a cover letter as part of your application.

Department Marketing Statement:

Instructional Development, part of Academic Affairs Information Technology (AAIT), is a service organization supporting the instructional mission of the campus. Its activities directly address the major goal in the campus' Academic Planning Statement, "Ensure Excellence in Both Undergraduate and Graduate Instruction". The mission of Instructional Development is to foster a climate for excellence in instruction, which parallels the climate for excellence in research, within a world class institution of higher education. The mission is addressed by following a model which has evolved over the past three decades and is reflected in the organization of the department. We have a substantial impact on the quality of instruction offered at UCSB. We are able to comprehensively and effectively address the needs of a faculty which teaches a tremendous range of subject matter, using a wide array of teaching philosophies, methods, styles, and technologies.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Provides support for events by assisting with client needs, staffing, and advice on audio-visual media needs and capabilities based on the event and venue. Sets up all aspects of event including a variety of audio, video, computer, projection, and lighting equipment. Serves as additional staffing for event support in all areas of Instructional Development/AAIT including but not limited to IV Theaters, Campbell Hall, and the Interactive Learning Pavilion. Coordinates with other Instructional Development/AAIT staff to ensure all elements are in place for scheduled events. Works with the department and campus network administrators to ensure network connectivity, as needed, for events. Assists Video Services staff with audio, video, computer display and lighting elements of video production. Works with repair and maintenance staff to ensure that equipment is working properly and reliably. Supervises and trains student assistants in the field to support events. Meets with clients and Instructional Development/AAIT staff to confirm schedules and client requirements. Advises Instructional Development/AAIT staff on equipment purchases.

Required Qualifications:

• Associate's Degree required in related area and / or 1-3 years in equivalent experience / training.
• Demonstrate excellent organizational skills and ability to multi-task with demanding timeframes.
• Proven track record of high-level performance across various team dynamics as a lead, team member and/or liaison.
• Superior command of verbal and written communication skills.

Preferred Qualifications:

• Experience exhibiting proficiency in applying critical thinking skills.
• Professional experience in delivering exemplary customer service and managing relationships.
• Experience working independently, as well as collaboratively.
• Demonstrated ability to work under deadlines and problem solve under pressure.

Special Conditions of Employment:

• Mostly night and weekend work. This position requires a very flexible schedule, based on event needs.

• Most events take place during the afternoons, nights and weekends, but must also be available to support events throughout the day.

• Satisfactory criminal history background check

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

Event Support (80%): Provides timely communication with faculty, student groups and staff to establish event timelines. Establishes client's event needs and identifies potential problems. Performs advance work necessary to ensure the success of complex events, including timely communication with faculty, student groups and staff to identify needs, available resources, and solutions for potential problems. Based on clients needs, creates estimates prior to an event, and invoices after an event. Under general supervision, coordinates event logistics, including student event staff, audio/visual equipment and theatrical equipment. Operates and trains student event staff on event equipment including but not limited to: Video and audio playback devices Microphones, sound mixers, and speakers Theatrical lighting equipment Hybrid meeting equipment Projection equipment Client provided equipment where applicable Assists with public events in other all areas of Instructional Development's Classroom Services department unit as needed, including, but not limited to, IV Theaters, Campbell Hall and the Interactive

Supervision (10%): Schedules, trains, and supervises student staff who provide event support. Coordinates student's schedules to ensure that events are appropriately staffed. Reviews student payroll.

Administration (10%): Communicates effectively with clients and ID staff to avoid staffing, and resource scheduling conflicts. Advises ID staff on purchases of permanent, transportable, and expendable equipment and supplies.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.