Administrative Assistant

thyssenkrupp Bilstein of America, Inc. is a world class manufacturer of suspension solutions headquartered in Hamilton, Ohio USA. thyssenkrupp Bilstein of America supplies products to a wide range of Original Equipment Automotive Manufacturers as well as Aftermarket and Motorsports customers. Our Aftermarket operations are based out of Poway, CA and our Motorsports operations are based out of Mooresville, NC.

For decades, the name BILSTEIN has been synonymous with high tech in suspension design, driving comfort, and safety. In order to expand this position BILSTEIN became a division of thyssenkrupp Technologies AG in 1988, and a wholly owned subsidiary in 2005. This partnership has enabled us to continue the BILSTEIN tradition of excellence.

This is a part-time role, working 25-30 hours onsite at our Poway, CA facility.

The Administrative Assistant is responsible for providing support and coordination within the HR team as well as general office coordination and administrative support for the organization. This individual is responsible for all front desk duties.

Essential Duties and Responsibilities

• Performs routine clerical support including shipping and mailing, sorting mail, and distributing information.
• Answers the main site phone and routes calls.
• Orders breakroom items and ensures daily stocking of food and beverages in the breakroom.
• Orders office supplies and ensures periodic inventory and stocking of supply room and cabinets.
• Supports Safety & Facilities coordinator with administrative and facility maintenance duties.
• Greets site visitors and connects them with appropriate contact.
• Manages and distributes regular company communications including Bilstein Bulletins, new hire announcements, promotion announcements, and breakroom TV slides.
• Plans multiple company events throughout the year including coordination for meetings and lunches.
• Manages various HR programs including, WeCAN, company apparel, and birthdays.
• Assists multiple departments with general admin activities including mailing marketing materials, booking travel, and coordinating office meetings.
• Ensures compliance and safety of all activities within the organization standards and policies.
• Performs all other duties and responsibilities as assigned.

Qualifications & Experience

• Must possess and demonstrate strong customer service skills with a positive and helpful attitude.
• Proven ability to juggle multiple tasks and adjust to changing schedules and priorities; maintain organization in a changing environment and maintain a flexible attitude and approach towards assignments.
• Must be highly proactive, possess a very strong work ethic and have proven experience taking ownership to anticipate needs.
• Advanced knowledge of Word, Excel, Outlook, and PowerPoint with ability to quickly learn new software.
• Experience with SharePoint is a plus.
• Experience with Canva is a plus.
• Must possess and demonstrate excellent verbal and written communication, organizational, prioritization and analytical skills.
• Proven ability to work with and maintain confidential information.
• Demonstrated successful employment track record.

Education:

• High School Diploma and admin experience.

The [above] is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Internal growth opportunities.
• Employee Assistance Program (EAP).
• Discounted BILSTEIN products.

We only accept online applications submitted through the 'Apply Now' button on this job posting. You can find all current job openings on our career site at: https://jobs.thyssenkrupp.com/en Thank you for your interest in joining our team!

Notices:

If you are an applicant with a California residency, please click on the following link: California Job Applicant Notice of Collection

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