Senior Legal Executive Assistant

Chromalloy is a global engineering & solutions company. We are a leading provider of aftermarket parts, repairs, and solutions that safely & reliably extend the life of aircraft engines and gas turbines. We develop, manufacture and repair critical turbine components for a range of engine platforms. Our solutions support the engines running the aerospace, energy and defense industries around the world.

Video: What We Do

Why work at Chromalloy?

Chromalloy employees are proud, passionate problem-solvers who strive to live our values every day. A career with Chromalloy is an opportunity to learn from top industry experts, work with important technologies, and unlock a passion for innovation. Join our team of experts, innovators and problem-solvers delivering world-class solutions for our customers. As a global company, we are committed to creating an inclusive environment where all employees feel represented, heard, and able to bring their best selves to work every day. Be part of something bigger with Chromalloy!

Our Total Rewards Program is designed to support you today and in the future.

• Comprehensive and flexible benefit options starting on day one, including medical, dental, vision, EAP, wellness incentives, and 401(k) with employer matching.
• Development & progression opportunities for every employee - regular performance conversations, training and development curriculum, and engineering fellowship programs.
• Paid time off, including vacation, sick time, paid holidays, and parental leave-all eligible on your first day of employment!
• Competitive pay, including eligibility for quarterly and annual bonuses, depending on role and site.

Eligibility for individual benefit plans may vary based on employment status.

Job Summary: Provides legal administrative support including preparing and editing documents, keeping the calendars, setting up conference calls and meetings, preparing expense reports, creating and editing materials using PowerPoint and Excel, maintaining computerized legal billing system for internal/external needs and services and performing related diversified administrative duties including making travel arrangements, filing, tracking work assignments and updating databases.

Position requires coordinating and effectively communicating with the relevant business teams and all members of the legal department.

Primary Accountabilities:

• Process invoices for professional services including outside counsel and vendors through coordination with Accounts Payable and preparation of quarterly accrual reports
• File all signed agreements in appropriate locations and maintain daily tracking of all existing agreement, agreements in process and expired agreements using Excel
• Create, organize and maintain legal records, books and files; manages proper indexing and filing of legal documents
• Perform other administrative duties such as providing information to callers, faxing, scanning, copying, and distributing mail and other correspondence
• Research existing databases for signed agreements and answer basic questions on agreement content
• Manage all Service of Process and log, notify and distribute as appropriate
• Assist with preparing Board minutes, complex Board presentations and planning of meetings and calls
• Assist with corporate governance and legal entity maintenance, both domestic and foreign, activities including obtaining signatures, tracking document progress, notarizations and apostille processes and preparing certifications
• Make travel arrangements, schedule meetings, conference calls and events, prepare expense reports and maintain calendar appointments and schedules
• Site administrator for building covering multiple functions (mail, visitors, supplies, etc.)

Qualifications:

• Associates or Bachelor's degree is preferred

• 3 years in an equivalent role in a similar corporate operating environment.

• Excellent computer skills using MS Word, Excel, PowerPoint and other MS Office products, as well as Adobe Acrobat
• Fully proficient using Outlook and Concur systems
• Must possess excellent oral and written communication skills to communicate with all levels of the organizations in a thoughtful and compelling manner
• Must exhibit a high level of discretion, professionalism, maturity and integrity
• Must be able to prioritize multiple assignments with time sensitive deadlines

Due to government regulation only US persons (U.S. citizen, U.S. naturalized citizen, U.S. permanent resident, holder of U.S. approved political asylee or refugee status) may be considered for this role.

Chromalloy participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Any offer of employment will also be conditioned upon the successful completion of a background investigation and drug screen in accordance with company policy and applicable federal and state regulations.

Chromalloy is an equal opportunity employer - vets/disabled.

In the United States, if you need a reasonable accommodation for the online application process due to a disability, please contact: https://www.chromalloy.com/contact-us/