Senior Administrative Coordinator

What you will be doing:

The Senior Administrative Coordinator performs full clerical, administrative, and general office duties of a responsible and confidential nature. This individual will spend a significant amount of time scheduling and coordinating multi-internal and external meetings. Including arranging in-person meetings in the Charlotte office or at off-site locations (details include hotel arrangements/contracts, meeting logistics and dinners). Planning and supporting the annual Advisory All Hands off-site event. The individual will also coordinate travel, submit complex and billable expense reports, maintain department and service line email distribution lists, and serve as the Teams administrator as required for projects teams. The role prepares correspondence, develops presentations and spreadsheets, writes memos, and maintains files including those with highly confidential information.

In addition to the administrative tasks, this role requires a high level of tact and integrity. Work is performed under minimum supervision and requires the incumbent to exercise independence and discretion. Typically requires extensive experience as an executive assistant, meeting and customer facing, office manager or related job to understand functions and precedents.

• Administrative Support

• Travel/Calendar Coordination

• Project Management

Key Responsibilities

Responsibility #1 - 65%

• Assist in meeting planning for coordination of internal / external meetings and event planning.

• Coordinate travel schedule, including preparation of itineraries, confirmation of reservations, scheduling of meetings and appointments at varying sites (hotels, airports, etc.) and ensure that complete meeting materials are available for timely review and to ensure proper preparation.

• Receiving messages, answering questions, and furnishing information, as necessary.

Responsibility #2 - 15%

• Assist with PowerPoint slide preparation and with Excel spreadsheets / tables that typically support presentations.

• Type, transcribe, and edit correspondence including letters, memorandums, reports, or special assignments. Assume responsibility for accuracy and completeness of documents as well as timely filings of certain notices.

• Work on special projects as requested.

Responsibility #3 - 10%

• Managing the office and administrative function for a business unit, including developing and facilitating changes in procedures, forms and practices, and workflows; tracking and maintaining records for time and attendance, expenses, training and development, strategy deployment, and performance management.

• Communicating the manager's instructions or desires to various individuals and/or departments; furnishing and obtaining information from other leadership.

• Communicate professionally and frequently with all management team (internal and external) with all confidential matters handled with a high level of discretion.

Responsibility #4 - 10%

• Project support as required including processing complex billable expense reports/vendor payments and maintaining distribution lists and Teams sites.

Required Qualifications

Work Experience:

Education:

Preferred Qualifications

Skills:

• Administrative support experience in a fast-paced environment

• Project Management skills

Experience:

• Support of Vice President or similar executive level

• Experience leading projects and/or cross functional teams

Education:

Associate's or technical degree

Additional Job Requirements:

• Remain in a stationary position for prolonged periods of time

• Be adaptive and change priorities quickly; meet deadlines

• Attention to detail

• Operate computer programs and software

• Ability to communicate effectively with audiences in person and in electronic formats.

• Day-to-day contact with others (co-workers and/or the public)

• Making independent decisions

• Ability to work in a collaborative business environment in close quarters with peers and varying interruptions

Qualified full and part time regular employees also receive access to the following benefits:

* Health, dental, vision, life and disability insurance
* 401k retirement program
* Paid time off
* Participation in Premier's employee incentive plans
* Tuition reimbursement and professional development opportunities

Premier at a glance:

• Ranked #1 on Charlotte's Healthiest Employers list for 2019, 2020, 2022, and 2023 and 21st Healthiest Employer in America (2023)

• Named one of the World's Most Ethical Companies by Ethisphere Institute for the 16th year in a row

• Modern Healthcare Best in Business Awards: Consultant - Healthcare Management (2024)

• The only company to be recognized by KLAS twice for Overall Healthcare Management Consulting

For a listing of all of our awards, please visit the Awards and Recognition section on our company website.

Employees receive:

• Perks and discounts

• Access to on-site and online exercise classes

Premier is looking for smart, agile individuals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people.

Premier is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of their age, race, color, religion, national origin, ancestry, citizenship status, sex, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status (e.g., status as a Vietnam Era veteran, disabled veteran, special disabled veteran, Armed Forces Serviced Medal veteran, recently separated veteran, or other protected veteran) disability, or any other applicable federal, state or local protected class, trait or status or that of persons with whom an applicant associates. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. In addition, as a federal contractor, Premier complies with government regulations, including affirmative action responsibilities, where they apply. EEO / AA / Disabled / Protected Veteran Employer.

Premier also provides reasonable accommodations to qualified individuals with a disability or those who have a sincerely held religious belief. If you need assistance in the application process, please reply to diversity_and_accommodations@premierinc.com or contact Premier Recruiting at 704.816.5200.

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