Department Administrator - School of the Museum of Fine Arts

The School of the Museum of Fine Arts (SMFA) offers graduate and non-degree programs, with areas of study that run the gamut from painting and sculpture to performance to virtual reality.Students work with faculty across two campuses that together encompass almost 450,000 square feet of classroom, library, and studio space. We are closely connected with the Museum of Fine Arts, Boston, and part of Tufts University's School of Arts and Sciences. Our graduates go out into the world as highly skilled scholar-artists ready to make a difference.

The Department Administrator serves as the primary contact for SMFA academic departments, representing its faculty and programs to the university. The Department Administrator will:

• Oversee department administration, coordinating with the Associate Director of Administration on finances, and Administrative Manager on SMFA operations
• Coordinate faculty, student and academic services and may supervise support staff, students and/or temporary employees.
• Acts as resource for students and faculty; consults with and provides advice to Department Chairs on administrative matters. Serves as liaison with student and business services departments.
• May supervise and provide work direction to students, and temporary employees. Participates in hiring, training, and performance development; ensures effective coverage and completion of department work. Coordinates with Faculty Affairs Office in hiring, payroll and employment status transactions and works with TSS to troubleshoot issues.
• Compiles data, statistics and drafts regular and ad hoc reports for department.
• Assisting in the development of budgets and projections; monitors budgets, may prepare purchase orders, travel, and business expense requisitions
• Coordinates with Marketing and Communications on department news, and other communications. Coordinate with SMFA Director of Operations to plan and implements department events, lectures, and seminars.
• Coordinates search committee meetings, activities, and reports. Prepares and processes hiring, promotion, leave and separation paperwork for faculty.
• Coordinate with Associate Dean of Advising and Undergraduate Studies, Associate Dean of Curriculum and Assistant Director of Academic and Curriculum Administration to implement course schedules.

Basic Requirements:

• Knowledge and skills as typically acquired by an Associate's degree and 3-5 years' experience
• Knowledge and proficiency with Microsoft Office Suite, excellent communication, time management, organizational and customer service skills
• Some budget and financial management experience
• Ability to exercise discretion in communications with Faculty and students and maintain confidentiality as necessary.

Preferred Qualifications:

• Bachelor's degree preferred