FACILITY MAINTENANCE MANAGER

Facility Maintenance Manager

General Statement of Job

Plans, organizes, directs, and supervises the operations and personnel of the Facilities Maintenance Division for the City. Establishes goals, priorities, and plans to ensure efficient and effective maintenance of City-owned facilities. Ensures full compliance with all applicable laws, regulations, policies, procedures, safety requirements, and performance standards. Provides leadership and direct supervision to facilities inspectors, facilities admin staff and the maintenance supervisor; evaluates performance, provides training and guidance, and reviews subordinate work for quality, accuracy, and completeness. Coordinates division activities with other departments, contractors, and external agencies as needed. Assists in the development and administration of the division budget, monitors expenditure, and recommends improvements to operations, processes, and asset management practices. Performs related duties as required. Reports to the Assistant Director of Public Works and Engineering.

Specific Duties and Responsibilities
Essential Functions:
Oversees facilities maintenance projects, ensuring compliance through plan review or other methods with all applicable codes, laws, policies, and standards of quality and safety.

Serves as the City's Facilities Maintenance Manager on construction and maintenance projects. Develops plans and specifications and prepares periodic project status reports; negotiates and monitors contracts. Directs the work of contractors/vendors and performs site inspections to ensure project compliance with specifications, facility assessments contracts, schedules, codes and standards of quality and safety. Approves pay requests.

Supervises Facilities Maintenance staff. Supervisory duties include instructing; assigning, reviewing, and planning work of others; maintaining standards; coordinating activities; allocating personnel; recommending the selection of new employees; acting on employee problems; recommending employee transfers, promotions, discipline and discharge.

Implements and coordinates the City's facilities preventive maintenance (PM) program.

Directs, oversee, and maintains maintenance staff schedules and responsibilities as they pertain to the successful implementation of the PM program.

Performs planning, research, scheduling, financial analysis, and reporting facility maintenance/improvement/repair projects for the City of Kissimmee's Facilities.

Participates in contract negotiations and manages and reviews project development in relationship to original plans. Issues Notice-to-Proceeds to contractors, work orders to contractors, and consultants.

Ensures projects are within approved budget and assures professional service agreements and construction contract amounts satisfy budgets; regulates approved expenditures and processes change order requests through the appropriate channels for approval. Reviews and verifies work completed by vendors/contractors for the purposes of expediting final payment in accordance with the contract.

Prepares a project schedule/timeline and manages that timeline to assure that projects are completed within the agreed upon schedule; Coordinates any work to be done with the department representatives and outside resources and monitors progress of that work.

Assists with budget development, suggests options or strategies to approach project and acts as department liaison between the department and outside resources.

Conducts periodic administrative audits of City of Kissimmee supplies, equipment and outside services in order to consolidate purchasing efforts, recommend newly improved and more cost-effective product/service options and establish consistency for purposes of maintenance and operation.

Develops standards and guidelines for the care and maintenance of City of Kissimmee facilities including functionality, security, public safety, and aesthetic presentation, and is responsible for implementing the standards and guidelines.

Oversees work order system (Asset Essentials ), including monitoring the progress and completion of assignments.

Coordinates activities with other City departments, developers, engineers, contractors, and regulatory agencies.

Reviews the work of subordinates for completeness and accuracy; evaluates and makes recommendations as appropriate; offers advice and assistance as needed. Provides technical assistance to other staff members.

Receives and responds to inquiries, concerns and complaints from City employees, and divisions regarding division activities and projects.

Operates a vehicle and a variety of equipment such as a computer, calculator, two-way radio, telephone, fax machine, etc.

Interacts and communicates with various groups and individuals such as the immediate supervisor, other City department heads and employees, subordinates, engineers, developers, utility companies, contractors, County government departments, regulatory personnel, business leaders, consultants, customers, and the general public.

ADDITIONAL JOB FUNCTIONS
Performs administrative/office duties as required, including attending meetings, entering computer data, preparing reports and correspondence, etc. Performs related duties as required.

Minimum Education and Training
Requires a Bachelor's degree in Construction Management, Architecture, or Civil Engineering supplemented by 10 years of experience in facilities management, architectural design, engineering design or construction, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. . Must possess and maintain a valid state of Florida driver's license. Must possess or obtain the most current FEMA ICS 100, 200, 700, and 800 Incident Command System certifications within 6 months of appointment to the job.

Minimum Qualifications and Standards Required

Skill Requirements:
Has thorough knowledge of the methods, procedures and policies of the Public Works and Engineering Department as they pertain to the performance of duties of the Facilities Maintenance Manager. Has thorough knowledge of the organization of the Department and of related departments and agencies. Has considerable knowledge of the functions and interrelationships of the City and other governmental agencies. Is knowledgeable in the laws, ordinances, codes, standards and regulations pertaining to the specific duties and responsibilities of the position.

Has comprehensive knowledge in the areas of construction. Is able to analyze and critically evaluate the best solution for a design problem or goal.

Is able to supervise and coordinate multiple projects with multiple people. Is able to read and interpret construction plans, and to perform minor field surveys. Has thorough knowledge of related equipment, tools and materials. Has comprehensive knowledge of all applicable codes and regulations, and is able to ensure compliance with such in all department projects. Has knowledge of bidding procedures and contract administration.

Is able to make sound, educated decisions. Has the ability to plan and develop daily, short- and long- term goals related to City purposes. Has the ability to offer assistance to co-workers and employees of other departments as required. Is able to take the initiative to complete the duties of the position without the need of direct supervision.

Has the ability to plan, organize and prioritize daily assignments and work activities.

Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Is able to read and interpret complex materials pertaining to the responsibilities of the job. Is able to assemble and analyze information and make written reports and records in a concise, clear and effective manner. Has comprehensive knowledge of the terminology and various professional languages used within the department.

Knows how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation. Has the ability to communicate professionally in confrontational situations. Knows how to make public presentations. Has thorough knowledge of proper English usage, vocabulary, spelling and basic mathematics. Is able to compile, organize and utilize various financial information necessary in the preparation of project budgets, and knows how to prepare and monitor budgets. Has knowledge of modern office practices and technology. Has knowledge of and skill in the use of computers. Has knowledge of applicable occupational hazards and safety precautions. Knows how to react calmly and quickly in emergency situations. Is able to bring projects to a complete, timely and satisfactory completion.

Physical Requirements:
Must be physically able to operate a variety of machines and equipment including a computer, telephone, calculator, survey instruments, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time and performing light manual labor. Must be able to lift and/or carry weights of up to twenty pounds.

Responsibilities:
Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Performs described Essential Functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.

Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.

Working Conditions:
Works primarily in an office environment.

Other:
It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions.

Type : INTERNAL & EXTERNAL

Posting Start : 01/23/2026

Posting End : 12/31/9999

HOURLY RATE RANGE: $40.70-$52.91