Human Resources Operations Coordinator

Job Title:

HR & Operations Administrator

About the Role

We are seeking an Operations & HR Administrator who excels in organization, follow-through, and operational efficiency. This role is operations-heavy, with HR responsibilities focused on acting as a liaison to our PEO (BBSI). The ideal candidate keeps the business running smoothly, identifies when something is off, and isn't afraid to enforce policy or escalate issues appropriately.

This is an independent, structured, detail-driven role for someone who enjoys ownership and making sure nothing falls through the cracks.

Key Responsibilities

Operations (Primary Focus)

• Maintain updated licenses, business registrations, facility details, and internal documentation
• Organize and track internal projects, deadlines, and deliverables
• Support new project launches and ensure follow-through across departments
• Maintain accurate location information, address updates, mail routing, and operational records
• Coordinate equipment tracking, supply needs, and basic facilities-related tasks
• Build structure and organization into recurring operational workflows

HR Liaison (Secondary Focus)

• Identify issues, inconsistencies, or red flags and escalate to BBSI as needed
• Ensure internal teams follow established policies and procedures
• Assist with onboarding logistics, offboarding tasks, and maintaining personnel documentation
• Serve as the point of contact between employees/managers and BBSI for HR, payroll, compliance, and benefits inquiries

What Success Looks Like

• Operations run smoothly without prompting or oversight
• Licenses, addresses, and business records are always accurate and up to date
• Projects move forward consistently and leadership has clear visibility
• HR issues are flagged early and escalated appropriately
• The organization feels structured, supported, and organized

Ideal Candidate

• Highly organized, detail-driven, and proactive
• Comfortable being the "first line" for policy enforcement
• Strong communicator who confidently escalates when needed
• Thrives in an independent role with minimal supervision
• Experience in operations, administration, or HR support roles