HR ADMINISTRATOR

We begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people's dreams, our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality.

All for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the world's and people's tomorrows; the world's first, the world's best technologies and products; we will continue our part in creating a better society.

Job Summary

Job Description

Purpose of the Position

The HR Administrator is responsible to develop business relationships with team members of assigned departments, while supporting group leaders, supervisors and managers with HR matters including: Full cycle recruiting; New Hire Orientation/Program Administration; Headcount reporting/Org Chart maintenance; Training Program facilitation; Employee Events; and other administrative and functional support.

Essential Duties and Responsibilities

Provide human resources support activities (administering the following):

• Headcount reporting (1) North America Weekly Report, 2) North America Monthly Report & Japan Monthly Report) as directed
• Weekly Rally Point (Emergency Evacuation) postings
• Organization Chart maintenance (Visio software)
• Maintain Document Control System - HR Fileserver; SharePoint (Intranet)
• Employment Verifications (ADP 'The Work Number')
• Temporary to Regular Employee Conversion administration (Background Checks, Drug Tests)
• Special Events Coordination (Employee Events, Luncheons, Founders Day)
• New Hire Program Administration/Facilitation
  • Background Check / Drug Test Administration
  • Organization Announcements for New Hires
  • 1st day Facility Tour
  • Introduction to HR Dept., Sr. Leaders and New Hires' Home Dept.
  • Administers New Hire Orientation program for new hires, according to Initial Training Record (POQ-18-FO), including Intro to Omron Automotive Electronics, Inc., On-boarding Orientation, QMS101 and General Safety Training. Serves as a key informational source and point of reference to new hires during their full orientation period

• Training Program Support/Development
• Smock distribution/reduction
• Temp requisition maintenance
• Supports the recruiting process, including sourcing tools (LinkedIn, CareerBuilder), pre-screening applicants ('Knock-out Questions' / Behavior-based interviewing), and coordinating drug testing and background investigations, verifying I-9 documentation. Collaborates with hiring manager on the selection of candidates and making job in a timely and cost efficient manner.
• Utilizes temporary agencies, posts internal jobs and coordinates the internal interview process.
• Acts as Human Resources liaison with supervisors/managers during the termination process to exit the employee properly; Ensures necessary paperwork is completed and issued at termination; Conducts exit interviews (as applicable) to determine reasons leading to separation.
• Collaborates in appropriate resolution of employee relations issues and is present during disciplinary meetings, scribing notes as applicable with Human Resources Manager.
• Coordinates internal and external training requirements for employees. Processes necessary paperwork for approval of supervisor and maintains training database in HRIS. (As needed, during absence of HR's Training Specialist).
• Assists/Supplies employees with information regarding Benefit Programs, (i.e., paid time off, holidays, medical/dental coverage, life insurance, retirement/savings, credit union, etc.); benefits administration support as assigned (As needed, during absence of HR's Benefits Administrator).
• Serves as liaison, supporting assigned plant-level payroll activity via ADP Vantage system, paycheck distribution, and other forms completion / record-keeping, report creation processes (ex., Requisitions, employee status change forms; salary approvals, ADP database reports).
• Actively participates in HR Team weekly meetings.
• Co-actively maintains the Employment Requisition Log.
• Administers employee-related communications per the instruction of the Human Resources Manager.
• Presents headcount report as directed.
• Conducts research, and compiles, audits and provides written reports as directed
• Conforms with and abides by all regulations, policies, work procedures, safety rules and instructions.
• Scan/Faxes/Files documents (ex., personnel/training files and other documents.
• Supports / Implements the ISO14001 Environmental Policy as it pertains to work activities.
• Performs other related duties as required and assigned.

Each employee is expected to contribute to a positive image of the Company by engaging in professional conduct at all times when representing Omron Automotive Electronics. This contribution involves proactively supporting teambuilding initiatives, sharing best practices and innovative ideas for improvement, and communicating with others in a courteous and professional manner. Employees are also expected to dress in a professional manner and respond promptly to telephone calls, email and other related correspondence.

Knowledge, Skills and Competencies Required

• Exhibits dependability by working independently, taking ownership and accountability for meeting timelines, goals and objectives through efficient workload management.
• Able to show attention to detail and verify that assigned tasks are error free and that data and facts are accurate.
• Maintains high standards of personal ethics, supporting Omron's standards of honest and trustworthy business relationships.
• Able to judiciously apply and interpret the various laws and policies and apply them to all aspects of employment relationship. Can judiciously evaluate capacity to handle a situation and engage others in a resolution. Has the capacity to counsel, train and coach others. Knows the basic techniques in staffing (promotion, new employee integration, assignment, recruitment etc.)
• Demonstrates high standards of personal integrity by keeping confidential information private, balancing ethics and honesty, and acting fairly and appropriately at all times.
• Able to manage work environment in order to increase efficiency; able to plan and coordinate work and activities in an optimal manner to ensure tasks are completed efficiently and timely.
• Able to develop strong, trusting business relationships with internal / external customers toward achieving Department / Company goals. Proactively support an atmosphere of teamwork by working collaboratively to meet team goals/objectives while respectfully appreciating other team members' viewpoints.
• Utilize time management skills by prioritizing time and being efficient when accomplishing work.

• Excel Intermediate skills
• PowerPoint Presentation skills (Voice overs, Animation)
• Word (formal business writing skills)

Computer Equipment and Software Requirements

This position requires the ability to work with a personal computer in a Windows environment. Use Microsoft Office Suite software, HRIS software, and the Internet. ADP experience preferred.

Education and Experience Required

Bachelor's Degree (Human Resources, Marketing, Public Relations, Media) or Associates Degree, with 3+ years' related experience and/or training; or equivalent combination of education and experience.

Additional Job Details

Equal Employment Opportunity and Affirmative Action at Nidec
Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Shift Schedule

No Soliciting

Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.