Program Analyst - CAMPUS ONLY RECRUITMENT

This is a CAMPUS ONLY recruitment. Only current employees, or former employees with current Preferential Rehire rights will be considered for this position. Former employees with Preferential Rehire rights should apply through the external candidate gateway and identify themselves as such in their application to be considered for this position.

Current UCSC employees must apply to the job posting in the Internal Candidate Gateway. If you accessed this recruitment through the Internal UCSC gateway, you can apply via the "Apply" button at the bottom of this job posting. If you accessed this recruitment through the external gateway, you should access the internal job posting by going to the jobs.ucsc.edu weblink and clicking the "Internal UCSC Applicants" button.

If you are a current UCSC employee and apply through the External Candidate Gateway, you will not be considered for this position.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 2/10/2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Risk and Safety Services is comprised of five departments and each of these units is dedicated to maintaining and promoting an aspect of the health and safety of all members of the campus community. Risk and Safety Services provides leadership and coordinates multidisciplinary services to sustain a safe and healthy campus by managing risk, preventing injury and loss, and coordinating access, emergency response, and recovery. Risk Services is a department within Risk and Safety Services, which supports the campus by helping departments identify their risk exposures, recommending strategies to reduce or eliminate identified risks, and administering the campus insurance programs to facilitate maximum recovery from accidental losses. Risk Services encourages and supports a safe, healthy and thriving campus community.

More information can be found at: https://riskservices.ucsc.edu/

JOB SUMMARY

Under the general supervision of the Executive Director, Campus Risk Services and Occupational Health, the Program Office Manager applies organizational theories, policies, and procedures as an experienced professional performing the administrative services across the organization. The Program Office Manager provides critical high-level administrative support and is responsible for preparing, administering, and directing resources within the various programs of Risk Services.

APPOINTMENT INFORMATION

Budgeted Salary: $92,550/annually
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: CX, Clerical Unit

Job Code Classification: ADMIN OFCR 3 CX (004800)

Travel: Never or Rarely

JOB DUTIES

50% - Administrative

• Manages, plans, and administers administrative operations including budgetary financial management, human resources, facilities, student employee services as it relates to payroll assistance, and contracts and grants.
• Develops and prepares budgets and financial reports for funding within all Risk Services departments.
• Performs recharge administration.
• Provides administrative support to Risk Services programs and initiatives including the Occupational Health Program, Healthy Campus Network, WorkStrong, Smoke & Tobacco Free-Environment Policy, COVID-19 programs support, Wellness Program, and various other programs and initiatives.
• Provides administrative assistance for the Occupational Health Center; including inventory management.
• Coordinates with the various Risk Service programs to provide administrative support and monthly program reports.
• Coordinates and participates in a variety of human resources activities including employment, training, and ensuring the completion of forms and documents related to HR and Payroll. Gathers, analyzes, prepares, and summarizes financial and HR related reports.
• May supervise a small staff of support employees and/or student employees.
• Serves on internal department committees and campus-wide work groups as applicable, focusing on administrative office support.
• Assists in the design and drafting of website content; drafts newsletters and correspondence to organizational constituents.
• Develops and implements procedures for supply inventory and handles purchasing for the department.
• Administers facilities and space logistics and manages equipment needs, including ergonomics equipment and office equipment. Works with other campus departments to ensure equipment and furniture are appropriately placed.
• Manages calendaring, travel coordination, and reimbursements. Coordinates and provides support for special events and department-wide events.

50% - Initiatives and Program Support

• Supports Risk Services programs with initiatives and programs.
• Provides support in strategy development for research initiatives.
• Researches policies and procedures and summarizes best practices in the field.
• Leads or engages in the research process of special projects and initiatives for Risk Services.
• Provides support in the analysis of data and systems pertaining to complex projects, policies, initiatives, and processes.
• Supports outreach efforts; including special events, departmental outreach, and website outreach management.
• Provides input into non-technical portions of grant and contract proposals.
• Performs studies for resource plans, including approaches, trends, sources, and uses.
• May assist with fundraising-related duties.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, website design, accounting and payroll, and contracts or grants regulations and guidelines.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff or academic employees.
• Interpersonal skills including verbal communication, active listening, critical thinking, persuasiveness, advising or counseling skills. Exceptional verbal and interpersonal skills to communicate detailed and complicated information effectively.
• Excellent written skills to communicate detailed and complicated information effectively.
• Strong skills in customer service.
• Extensive administrative skills and experience sufficient to provide support to a department with multiple operations in a changing organization and environment.
• Strong analysis & problem-solving skills. Demonstrated analytical and problem solving skills to analyze and interpret written material and oral requirements, and to draw conclusions and make recommendations.
• Ability to perform all commonly applicable functions in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Suite. Demonstrated experience and competency with standard business computer technologies and a variety of software including system and networking software, e-mail and a variety of web-based programs and browsers
• Ability to use discretion and maintain confidentiality.
• Sound attention to detail including ability to keep accurate detailed records.
• Ability to independently set and meet deadlines while multi-tasking and assigning precedence to competing priorities. Strong skills in short-term planning.

PREFERRED QUALIFICATIONS

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Solid knowledge of common University-specific computer application programs.
  

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
  The selected candidate will be required to work all scheduled hours on-site.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.

• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.