BILLING CLERK/ADMINISTRATIVE ASSISTANT

Minimum Requirements

• Possess good judgment - must pass the job description physical capacity functions test.
• High school diploma or its equivalent.
• Three years of administrative assistant and or clerking experience.
• Proficient computer and math skills with strong data entry skills
• Proficient in MS Office (Word, Excel, Outlook).
• Communication skills and positive interactions with a variety of customers (internal and external) and vendors required.
• Consistent and dependable attendance to support business operations and team needs
• Valid State of Hawaii driver's license, Class 3 or higher to be able to operate an automobile or SUV. Acceptable driving record.
• Must submit and pass a drug screening and security background check.
• Obtain a TWIC security card.

Preferred Requirements

• Experience in Maintenance Management and Purchasing
• Experience for construction materials or manufacturing industry.
• Experience using JDE, spreadsheet servers, BI, Kronos.

Duties and Responsibilities

• Organizes and maintains files for Cement Division to include but not limited to personnel files, Work orders and Environmental reports and Division Accident Records.
• Processes daily billing for Cement Division on the POS and Financial systems.
• Review and distribute invoices to various supervisors in Tungsten.
• Distributes laboratory certificates for material.
• Coordinates various Cement Division reports to include Division AP documents, Division Overtime reports, Vacation Requests, barge fuel/tonnage reports.
• Coordinates Division travel, lodging, and related documentation in accordance with company travel policies.
• Participates in the Inventory Control and Cycle Counting programs.
• Produces Division meeting minutes.
• Participate in Division safety training program.
• Picks up, sorts and delivers incoming mail and correspondence.
• Coordinates mobile equipment registrations, trucker insurance policies, and reconciles the Cement Ship BOLs.
• Assists divisional Supervisors and Sales as needed and serves as backup to the operations coordinator.
• Regular phone interactions, email and computer application work.
• Adheres to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
• Always works safely and takes action to prevent any and all unsafe actions, processes and behaviors. Ensures company safety goals are achieved and be a role model of company safety and environmental policies, procedures and behaviors.
• Promotes company's Mission and Vision statements.
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Strong organizational skills.
• Proficient working knowledge of MS Office (Word, Excel and Outlook) and able to learn additional required software programs.
• Able to meet tight project deadlines while maintaining quality results.
• Utilization of company computer, various software programs and other office equipment. Use of IT products to manage deadlines, communicate with others, and develop spreadsheets (e.g. EXCEL).
• Use of company IT programs to manage work orders.
• Ability to handle multiple priorities with short deadlines while maintaining quality results.
• Able to work on weekends as required.
• Able to work in varying environments including: main offices, office trailers, batch plants, jobsites, etc.
• Responsible, self-starter with good work ethic.
• Able to work independently with minimal supervision