Office Manager-IP Proposal

Olgoonik is an Equal Opportunity Employer

This position is contingent upon contract award

Overview: The Office Manager is responsible for project payroll, timekeeping, project accounting, cost reports, and scheduled project reporting. The office manager reports to the project manager and liaises with the project superintendent, foreman, safety coordinator, and home office payroll, human resources, and accounting functions.

Primary Responsibilities:

• Provides administrative assistance for the Project Manager.
• Reports on work activities and status of subcontractors, materials, and equipment.
• Supervises onsite administrative staff.
• Assists the Project Manager to develop, manage, and track project budgets, cost codes, and forecasts.
• Monitors daily labor, equipment hours, material usage, and subcontractor costs.
• Administrative management of change orders, subcontracts, and equipment rentals.
• Selects, evaluates, and oversee subcontractors for specialized tasks (boring, testing, coating, civil, etc.).
• Ensures subcontractors meet safety, quality, and schedule expectations.
• Manages processing invoices, progress payments, change orders negotiation, and verify completed work.
• Maintains onsite database of permits.
• Compiles turnover documentation packages including redlines, as-builts, testing records, and certifications.
• Assists conducting project closeout reviews and lessons learned evaluations.

Supervisory Responsibilities:

• Directs and supervises all welders, welder helpers, and welding support personnel.

Education and/or Experience:

Knowledge, Skills, and Abilities:

Certificates, Licenses, Registrations:

Security Clearance:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.

Work Environment:

General office environment. Travel may be required based on business demands.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.