Operations Manager

The Operations Manager position will play a critical role in the Cancer Center Research Administration (CCRA) Contract & Grants (C&G) Team, and will oversee all pre- and post-award grant and contract responsibilities for assigned Cancer Center investigators. This is an excellent opportunity for a self-motivated, highly organized individual with pre- and post-award grant and contract experience to join the Cancer Center administrative team. Specific details of the job duties and responsibilities are:

* Oversees daily contract and grant administration needs for assigned portfolio of PIs in the Cancer Center Research Administration in all elements of pre-award grant and contract development, including budget development, completion of all sponsor and internal forms, obtaining required approvals, document collection and formatting, manages the creation of electronic and paper application packages, coordinates with research administration of subaward institutions for multiple highly complex programmatic grant, facilitates planning meetings and leads the establishment and adoption of grant transfer policies/procedures for the Cancer Center Research Administration, including creation of SOPs for CCRA adherence and training programs.

* Oversees daily contract and grant administration needs for assigned portfolio of PIs in the Cancer Center Research Administration in the post-award stage, including review of regular financial reports and oversight of all grant charges, identifies areas of noncompliance and implements immediate corrective action, subrecipient monitoring (confirming invoices are received, valid, and paid in a timely manner), participation in close-out process, development and submission of progress reports by due dates, maintenance and oversight of unfunded agreements (MTAs, MOUs, CDAs, SRAs), submission of IRB/IACUC/IBC paperwork as required, effort certifications, ensuring compliance with University, Local, State, and Federal policies and regulations, includes working with external departments and offices at the HSC to monitor, track, and expend funds outside of the Cancer Center.

* Monitors and reports on the development of planned and pending grant and contract applications, productivity, outcomes, and fiscal "health" of supported PIs, develops and implements procedures for efficient operation and integration of the portfolio into the Cancer Center Research Administration, coordinates all purchasing and procurement for the portfolio, including gathering all necessary documentation and ensuring compliance with all federal and UNM purchasing processes and procedures for a highly productive group of PIs, will act as liaison for PIs in various meetings with external departments and offices, including with other institutions/organizations.

* Oversees hiring of staff and students (undergrad) for supported unit.

* Other duties designed to contribute to achievement of the overall mission, goals, and objectives of the Cancer Center Research Administration office as assigned (for example, management of pilot project programs, oversight of laboratory purchasing systems, etc...).

* Assists the Manager, Research Administration with development and implementation of C&G policies/procedures for tracking CC contract and grant submissions for the CCRA, CRO, NMTR, coordinates/designs C&G data collection/analysis for workflow tracking, participates in annual budgeting, assists with promotion of new CCRA C&G policies/procedures.

The University of New Mexico Comprehensive Cancer Center is the Official Cancer Center of New Mexico and the only National Cancer Institute-designated Cancer Center in a 500-mile radius. Its 136 board-certified oncology specialty physicians include cancer surgeons in every specialty (abdominal, thoracic, bone and soft tissue, neurosurgery, genitourinary, gynecology, and head and neck cancers), adult and pediatric hematologists/medical oncologists, gynecologic oncologists, and radiation oncologists. They, along with more than 600 other cancer healthcare professionals (nurses, pharmacists, nutritionists, navigators, psychologists and social workers), provide treatment to 65% of New Mexico's cancer patients from all across the state. And they partner with community health systems statewide to provide cancer care closer to home. In 2024 they treated more than 15,000 patients in almost 105,000 ambulatory clinic visits in addition to in-patient hospitalizations at UNM Hospital. A total of 2,075 patients participated in cancer clinical trials to study new cancer treatments that include tests of novel cancer prevention strategies and cancer genome sequencing. The more than 123 cancer research scientists affiliated with the UNM Cancer Center were awarded $38.3 million in federal and private grants and contracts for cancer research projects. Since 2015, the physicians, scientists and staff have provided education and training experiences to more than 750 high school, undergraduate, graduate, and postdoctoral fellowship students in cancer research and cancer health care delivery.

Website: unmhealth.org/cancer

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

* Experience providing support to faculty in leadership roles and problem solving in a complex environment that spans multiple departments and organizations

* Experience with all stages of pre-award grant and contract development: identification of funding opportunities, guideline review and evaluation, budget development, completion of electronic and paper applications, document collection and formatting, development of subawards, etc.

* Experience with all stages of post-award grant and contract management: review and evaluation of financial reports, oversight of expenses, identification of problems or concerns and development and implementation of solutions, subrecipient monitoring, grant and contract close-out process, development and submission of progress reports, maintenance and oversight of unfunded agreements (MTAs, MOUs, CDAs, SRAs), submission of IRB/IACUC/IBC paperwork, effort certifications, etc.

* Knowledge of OMB Uniform Guidance, particularly related to Cost Principles and allowable vs. unallowable charges on sponsored awards

* Knowledge of various UNM HSC systems and databases such as Banner, Click, knowledge of various submission portals/systems commonly used for external funding applications such as Assist, Grants.gov, etc.

* Knowledge of UNM Purchasing Policies/Procedures

* Knowledge of UNM HR Policies/Procedures

* Experience with MS Office, Smartsheets

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Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.