Safety Coordinator

SUMMARY:

Provide comprehensive EHS support to the US WorldMeds Navy Yard manufacturing facility. This includes assisting the US EHS Manager with the development, implementation, and enforcement of all EHS programs. The EHS Associate will collaborate with all levels of the organization to drive EHS performance and to ensure regulatory compliance.

DUTIES AND RESPONSIBILITIES:

Facilities & Front Desk Operations

• Serve as the primary front desk contact, greeting and directing visitors, vendors, and contractors.
• Manage building access by creating and issuing employee and contractor badges.
• Maintain visitor logs, access records, and badge inventory.
• Coordinate conference room scheduling and ensure readiness of meeting spaces.
• Support general facilities requests including work orders, maintenance coordination, and space readiness.
• Assist with office logistics including deliveries, shipping, and vendor coordination.

EHS Program Support

• Support the US EHS Manager with development, implementation, and enforcement of EHS programs.
• Deliver and coordinate EHS training programs for employees and contractors.
• Investigate EHS incidents and assist with root cause analysis.
• Generate and maintain EHS metrics and performance data.
• Assist with EHS risk assessments and environmental program implementation.
• Perform technical review of SOPs to ensure accurate inclusion of EHS requirements.
• Complete ergonomic assessments for office, lab, and manufacturing environments.
• Perform occupational hygiene sampling and noise assessments.
• Monitor EHS CAPAs and follow up with action owners to ensure timely closure.
• Assist with contractor safety training and collection of EHS documentation.

Health & Safety Committee Support

• Schedule and coordinate Health & Safety Committee meetings.
• Prepare agendas, take minutes, distribute documentation, and track action items.

Compliance & Documentation

• Maintain EHS intranet site updates and documentation.
• Support regulatory compliance activities related to OSHA, EPA, PA DEP, and DOT/IATA.
• Assist with waste management and environmental compliance initiatives.

Culture & Safety Leadership

• Promote a positive safety culture by modeling and reinforcing safe work practices.
• Act as a visible ambassador for safety, professionalism, and site compliance.

QUALIFICATIONS:

Required

• High School Diploma/GED
• 0-3 years' experience in an EHS, facilities, or operations coordination role.
• Working knowledge of OSHA, EPA, PA DEP, and DOT/IATA regulations.
• Strong organizational skills with the ability to manage multiple priorities.
• Comfortable working in a front-facing role with employees, visitors, and contractors.
• Flexibility to support second shift and weekend operations when needed.
• Onsite presence required.

Preferred

• Experience in GMP or regulated manufacturing environments.
• Experience with badge systems, access control, and visitor management platforms.
• Knowledge of biosafety and RCRA waste management.
• First Aid/CPR/AED certification.
• Experience performing ergonomic assessments.

Skills

• Strong communication and interpersonal skills.
• Excellent attention to detail and documentation accuracy.
• Ability to understand and apply regulatory requirements practically.
• Strong customer service mindset.
• High level of professionalism and confidentiality.
• Proficiency in Microsoft Excel, Word, PowerPoint, and SharePoint.
• Ability to work independently while collaborating across departments.
• Prioritizes daily facilities and front desk operational needs.
• Determines badge access levels in accordance with security and management approvals.
• Makes recommendations on EHS compliance improvements and facilities efficiencies.

Competencies

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals
• Computer Skills - Skilled with computers; Takes advantage of new technology; Learns new tools quickly; Uses technology to enhance job performance.
• Conflict Management - Good listener; Committed to finding solution to problems; Works well with people.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Decision Making - Able to reach decisions; Takes thoughtful approach when considering options; Seeks input from others; Makes difficult decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Design - Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness
• Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

PHYSICAL DEMANDS:

• Frequently required to stand
• Frequently required to walk.
• Frequently required to sit.
• Frequently required to talk or hear.
• Occasionally required to lift light weights (less than 25 pounds)
• Specific vision abilities required for this job include close vision, color vision and ability to adjust or focus

WORK ENVIRONMENT:

• The noise level in the work environment usually is quiet.