Special Events Assistant

Located in the scenic Puget Sound area with nearby mountain ranges and Mount Rainier in the distance, Tacoma is surrounded by outdoor recreational opportunities such as hiking, boating and camping. Tacoma, Washington has been ranked as one of the most livable cities in the country, due to the increasing career opportunities, cultural diversity and community engagement, just to name a few.

Tacoma Community College (TCC) was built on the ancestral territory of Coast Salish peoples, specifically the Puyallup and Squaxin Island Tribes. The 1854 Medicine Creek Treaty forcibly removed them to Reservations to make way for colonizers; we recognize the privilege of utilizing this land has come at a great cost. We honor the resilience of the Puyallup and Squaxin Island people, who still live here, defend their rights, and contribute greatly to the well-being of our community. Our institution aims to increase partnerships and community ties with the local indigenous populations. Moreover, TCC stands in solidarity with Black Lives Matter and the Black community by further strengthening collaboration with the Black Student Union as well as community entities such as the Tacoma-Pierce County Black Collective, the Tacoma Urban League, and local black-owned businesses. In addition, we strongly support the Stop Asian Hate movement and have an active Asian Pacific Islander Student Club as well as an Asian and Pacific Islander Faculty and Staff Coalition. TCC is committed to developing more culturally responsive curricula by infusing and incorporating more educational content focused on the lives, experiences, and contributions of Native, Black, Asian, and other marginalized communities. We continually strive to become an anti-racist institution.

We are specifically focusing on improved support for traditionally marginalized populations, including Black/African- American, Indigenous, People of Color, Dreamers, justice-involved, immigrants and refugees, Veterans, people with disabilities, and the LGBTQ+ community. To this end, TCC seeks applicants who:

• Value intellectual curiosity and innovative teaching
• Welcome difference and model respectful interaction with others
• Recognize and honor the important role that diversity brings to an educational community
• Are committed to educating a racially and socioeconomically diverse student population
• Are committed to teaching in a community college setting
• Care deeply about student success
• Intentionally support and promote efforts related to equity, diversity, and inclusion
• Honor TCC's mission promoting equitable access to educational opportunities
• Reflect the diversity of our community

Position Summary

The Events Assistant provides logistical and administrative support for trainings, meetings, and special events under the direction of the Associate Director of Conference Services and Community Engagement. This role is responsible for ensuring event spaces are properly set up and equipped, and that event operations run smoothly. The Events Assistant works closely with the Associate Director to support internal departments and external partners to coordinate event needs and respond to on-site requests. The position requires strong communication, problem-solving, and customer service skills, as well as the ability to manage multiple priorities in a dynamic setting.

• Event Logistics:
  • Move and arrange furniture, such as tables and chairs, according to event specifications.
  • Setup and adjust audio-visual equipment including projectors, screens, microphones, and sound systems.
  • Assist with the setup of registration desks, signage, and other event-related areas.
  • Assist with other event duties such as catering, ushering, decorating, and laundry.
• Communications & Collaboration:
  • Use exceptional customer service skills in all interactions.
  • Interact with event organizers and attendees to address their needs and ensure smooth event execution.
  • Collaborate with other departments, such as facilities, catering, and IT to ensure a cohesive event experience.
• Inventory, tracking, auditing of spaces, furnishes, equipment, and campus bulletin boards
• Perform related duties as assigned.

Key Competencies

• Ability to lift and move heavy objects, such as tables and chairs, and stand for long periods of time.
• Strong organizational skills.
• Ability to manage multiple tasks and follow multiple instructions.
• Effective communication skills; ability to communicate clearly and professionally with clients and team members both orally and in writing.
• Strong problem-solving skills; the ability to identify and resolve issues efficiently.
• Excellent customer service skills; including building and maintaining internal/external relationships
• Ability to work effectively with others to achieve common goals.
• Strong attention to detail, ensuring accuracy and completeness in all tasks.
• An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace.
• Ethics, integrity and sound judgement.

Minimum Qualifications:

• High school graduation or equivalent.
• 1 year of experience in hospitality, events, or related field.

Conditions of Employment

• Successful completion of a criminal history background check.
• Possess a current, valid, unrestricted driver's license and reliable transportation.
• Ability to lift up to 40 pounds. (The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.)
• Ability to stand for long periods of time.
• Ability to work a flexible schedule, including evenings and weekends.

Application MaterialsComplete application packages must include the following:

1. Tacoma Community College online application form.
2. Resume and cover letter - In your cover letter, describe how your background and experience align with the responsibilities for this position.

Terms of Employment

Tacoma Community College values diversity and is an Equal Opportunity Employer and Educator. Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Stephen Smith, Title VII and Title IX, Building 14, 253-566-5055; Kathryn Held, Section 504 Officer, Student Affairs Administration Office at 253-566-5115. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Tacoma Community College
Human Resources
6501 S 19th St Bldg. 14, Tacoma WA 98466

www.tacomacc.edu/about/employment