Medical Education Assistant

UVA Anesthesiology provides an environment where expertise and passions thrive, utilizing our extraordinary team of anesthesia physicians, trainees, nurses and staff to advance patient care within UVA Health. With excellence in physician leadership, research, education and innovations, we strive to improve perioperative outcomes, establish unparalleled practices in patient care, and advance the field of anesthesiology globally.

Position Summary

The UVA Department of Anesthesiology seeks to hire a Medical Education Assistant to provide comprehensive administrative support for its medical education programs. This role will perform a wide range of administrative duties that including data entry, record-keeping, and serving as the primary point of contact for students and medical professional personnel. The position is responsible for developing, implementing and compiling assessments and evaluations of program effectiveness for medical students and graduate medical education trainees. Additional responsibilities include data analysis and reporting for educational quality improvement, accreditation, and scholarly activities.

Responsibilities

• Maintain organized, detailed and accurate office files related to medical education programs including records, reports, and correspondence.

• Perform work involving extensive daily computer use, including email, databases, and Microsoft Office software applications such as Word, Excel, Power Point, and Teams.

• Service as a frontline point of contact by promptly answering telephone calls and emails from students, screen inquiries, and respond to routine requests or refer matters to the appropriate medical education personnel.

• Schedule and coordinate meetings, educational events, and travel, monitor calendars and proactively bring pertinent items to the attention of medical education personnel.

• Track expenditures using receipts and supporting documentation and prepare reimbursement requests in accordance with departmental procedures.

• Process, prepare, and edit and format reports and documents as needed.

• Assist with coordination of the interview and selection process, credentialing processes, and graduation verification for medical education programs.

• Perform additional duties as assigned to support departmental operations and program needs.

Minimum Qualifications

• Education: High School Graduate or Equivalent

Physical Demands

Job requires sitting for prolonged periods, frequently bending/stooping. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull less than 20lbs. May be exposed to chemicals, blood/body fluids and infectious disease.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.

• This is a restricted position, which is dependent on funding and is contingent upon funding availability.

• This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after February 9, 2026.

Additional Requirements

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0080083.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Complete an application with the following documents:

• Resume

• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference Check Process

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For questions about the application process, please contact Jon Freeman, Recruiting Specialist at jf2sw@virginia.edu.