Administrative Office Coordinator

Description

About Us

Family-owned and operated since 1970, we are an industry-leading gas distributor founded on unparalleled customer service. Our industrial, medical, food, and specialty gas products support a variety of industries that work daily to improve the world. Our ongoing commitment to serve spans the southwestern United States, with 16 locations across California and Arizona. Discover the most interesting industry you've never heard of!

Position Overview

The Administrative Office Coordinator greets visitors, manages incoming and outgoing mail, maintains office supplies, and coordinates vendor services to ensure the office runs efficiently and smoothly.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Oversee the front desk and reception operations, serving as the primary point of contact for guests, employees, candidates, and vendors
• Perform general administrative tasks, including answering and directing phone calls, email correspondence, faxing, and filing maintenance
• Maintain cleanliness, organization, and adequate supplies in the kitchen, conference rooms, storage areas, and communal spaces on a daily basis
• Manage and order office supplies, anticipate needs, keep stock levels, and ensure equipment functions properly
• Coordinate and support team events, meetings, and conference room scheduling both onsite and offsite
• Organize and oversee the office decorations for different holidays and themes.
• Manage access to the company building and parking facilities, ensuring effective coordination
• Provided support to the office and other staff members and departments as needed

Requirements

• 1+ year of administrative experience
• Superb written and verbal communication skills
• Ability to handle sensitive information with discretion and maintain confidentiality and professionalism
• Professional attitude and appearance
• Strong time-management skills and multitasking ability
• Proficient in Microsoft Office and Monday.com, with the aptitude to learn new software and systems
• A demonstrated ability to communicate, present, and influence credibly and effectively at all levels of the organization, including executive and C-level

Physical Demands

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to sit, stand, talk, hear, and use hands and fingers to operate a computer and telephone, keyboard reach, stoop and kneel. Light to moderate lifting is required. Specific vision abilities required by this job include close vision requirements due to computer work.

Travel

No travel is expected for this position

Position Type and Expected Hours of Work

This is a part-time, non-exempt, on-site position. Typical days and hours of work are Monday, Wednesday and Friday, and range from 9:00 a.m. to 3:00 p.m.

Compensation and Benefits

• Professional development opportunities and ongoing training
• Healthy work/life balance and a collaborative and inclusive company culture

This job description is not intended to be all-inclusive. An employee may perform other related duties as negotiated to meet the organization's ongoing needs.

WestAir Gases and Equipment, Inc. is an Equal Opportunity Employer.