Assistant to the Director - Youth Center Detention

This employee performs a wide variety of duties, especially those associated with the Youth Center's Executive Director and other Administrators and effective interactions with the public and other county offices. These interactions occur in person, on the telephone and through written correspondence. This employee must be very flexible and able to work under pressure. Must also be capable of handling sensitive documents in a confidential manner, not to be discussed with co-workers or others.

• Interaction with the public and officials.
• Screening visitors, calls and letters.
• Prepares agenda and all necessary documents and distributes to Members for monthly Board of Managers meetings. Attends Board of Manger meetings, taking minutes and distributing them to all Board Members within a timely fashion.
• Does any and all work as required by the Executive Director and other Administrators.
• Handles Workers Compensation and Leave paperwork for all Youth Center employees.
• Submits claims for the National School Lunch Program on a monthly basis.
• Prepares submissions to Department of Human Services for annual licensing application renewal for the Youth Center.
• Ensures payroll is accurate and approved on a timely basis.
• Compiles and prepares for publication the annual program descriptions for both programs.
• Maintains and manages the master budget documents for the Youth Center.
• Assists with Act 148/Title IV E grant application and documentation.
• Assists with applicant screening and interviewing as requested by Administration.
• Provides training and assistance to Office Support Staff and Financial Technician.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General office and computer skills.
• Ability to prioritize tasks and meet deadlines.
• Must have previous office experience.
• Must project a professional demeanor at all times and maintain strict confidentially.
• Ability to maintain harmonious and professional relationships with public and staff.
• Must possess good moral and ethical character.
• Flexibility to adjust work assignments according to demands of situational occurrences.
• Knowledge of general office policies, procedures and practices, as well as the use of computer and general office equipment.
• Any combination of education, training and experience, which provides the required knowledge skills and abilities to perform the essential functions of the job.
• Must have a PA Criminal History Record check, a drug test, Child Abuse History clearance and FBI fingerprint clearance prior to employment.
• Must have a physical examination report from a licensed physician.
• High School diploma or equivalent education.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.