New

Executive and Personal Assistant

Vaco
$160,000.00 - $240,000.00 / yr
United States, New York, New York
Feb 05, 2026
Industry:Professional Services Job Title:Executive and Personal Assistant Salary:$160,000 - $240,000/annually Location:New York, NY (On-site 5 days a week + travel requirements) Position Overview:Our client is seeking an Executive and Personal Assistant for a private individual with wide?ranging professional, philanthropic, and public?facing responsibilities. Seeking an experienced Executive Assistant to provide high?level support in a fast?moving, deeply confidential environment. This role requires exceptional judgment, adaptability, and the ability to manage shifting priorities with poise. You'll partner closely with another long?standing Executive Assistant, sharing responsibilities and dividing work based on strengths, experience, and evolving needs. The position is fully on?site in the Principal's home office in Manhattan, and ideal for someone who is comfortable operating outside a traditional corporate setting. Responsibilities Provide comprehensive administrative support to the Principal, managing a dynamic schedule, shifting priorities, and frequent time zone changes. Coordinate complex travel arrangements, including transportation, accommodations, and real time updates as plans evolve. Prepare briefs, summaries, and materials for meetings, calls, events, and travel. Serve as a primary point of contact for senior executives, advisors, board members, family office professionals, and other external partners. Handle sensitive personal and professional matters with strict confidentiality and sound judgment. Monitor active projects, deadlines, and follow ups, ensuring nothing is overlooked. Maintain streamlined systems that support organization, communication flow, and efficient use of the Principal's time. Provide daily onsite support from the Principal's home office, ensuring a smooth and organized environment. Manage physical files, records, binders, mail, deliveries, package coordination, and household related paperwork. Run local errands between the residence and nearby locations as needed. Support organization projects throughout the residence and help maintain household inventories (supplies, food items, personal items). Coordinate with household staff, building management, and outside vendors regarding property needs, services, and scheduled work. Track property maintenance tasks, upcoming needs, and pre arrival/post departure checklists. Ensure the Principal's devices and technology tools are functioning properly, providing basic troubleshooting and partnering with IT when needed. Qualifications: 8-10+ years supporting senior leaders, high?profile individuals, or executives in demanding, high?responsibility roles. Experience from sectors such as finance, consulting, law, government, tech, or family office environments. Strong technical skills (Microsoft 365, Google Suite, iCloud, Zoom, etc.). Comfortable collaborating with household teams, administrative staff, and IT professionals. Demonstrated ability to manage confidential information with the utmost discretion. Exceptional written communication skills; able to simplify complex information. Highly organized, with the ability to bring structure to dynamic scenarios. Polished, discreet, and professional in all interactions. Trustworthy, values?driven, and committed to long?term partnership. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.