Accounting Specialist

Ortho2, a leading provider of cloud-based, orthodontic practice management software, located in Ames, Iowa, is looking for a detail-oriented candidate with inventory and accounts payable experience. The ideal candidate should have strong attention to detail, be process minded, have excellent organizational skills, and the ability to multi-task.

POSITION RESPONSIBILITIES

Inventory:

• Process inventory transactions, receiving, transfers, pulling orders and invoicing.
• Sets-up and maintain vendors and inventory items, kitting items and pricing for inventory items.
• Maintain Inventory Loaner Book, hardware database and general ledger postings of inventory.
• Administer full quarterly inventory counts as well as partial counts and adjustment entries each month.
• Verify receiving records and enter shipment information into both HDB and Accounting software (Sage).
• Coordinate documents for billing and inventory management purposes.
• Verify and document serial numbers of components used in the production of customer orders, equipment for company use, and equipment for employee personal use. Generates accompanying form documents as necessary.

Accounts Payable:

• Receive and reconcile monthly credit card statements for all company employee credit card holders.
• Enter and process all accounts payable statements for a weekly check run.
• Collect necessary information to set up new vendors accurately.
• Reimburse employees for expenses incurred.

Accounts Receivable:

• Prepare invoices for training and installation expenses as well as monthly support for subscriptions and agreements.

POSITION REQUIREMENTS

• High School Degree or Certification. AA Accounting Degree would be advantageous but not required.
• 1-2 years of bookkeeping, accounting or related experience.
• Proficiency in accounting software and strong computer skills including Microsoft Excel and Word, with an interest in learning new software platforms.
• Attention to detail required in recording transactions, reconciling accounts and resolving discrepancies.
• Excellent communication skills with the ability to be a team player and collaborate well with others in the organization.
• Strong organizational, multitasking, and time management skills to meet deadlines.
• Availability to work in the Ames, Iowa office at least 2-3 days per week.