Project Manager

This is a remote role in the US.

Pay Range: $50/hr - $55/hr

Our client is looking for a full-time (40hrs/week) Project Manager.

Performance Requirements:

• Plan, coordinate, and execute the full lifecycle of assigned projects, from project initiation through planning, execution, monitoring, and closeout.
• Conduct thorough kickoff meetings with internal staff and stakeholders to gather requirements, understand project goals and outcomes, clarify priorities, and define scope and success metrics.
• Develop comprehensive project schedules that include milestones, dependencies, deliverables, and resource needs.
• Coordinate timelines, facilitate content development, and ensure cross-team collaboration to support the production of digital, print, video, social media, and event-related communication materials.
• Coordinate and track schedules for reviews and revisions of draft deliverables, as appropriate, to ensure accuracy, consistency, and stakeholder approval.
• Monitor project progress continuously, making adjustments as needed to mitigate delays and ensure timely completion.
• Track and monitor project budget and expenditures and elevate potential budget overruns in advance.
• Serve as a liaison between MarCom and Education Initiatives, enabling open communication and shared understanding of goals and expectations.
• Provide regular progress briefings to joint teams, synthesizing updates, risks, needs, and strategic considerations into clear, actionable communications.
• Apply detailed project knowledge to foster timely decision-making by providing relevant contextual information and clear expectations for feedback and approvals.
• Facilitate project retrospectives to identify lessons learned, process improvements, and opportunities for strengthening future work.
• Ensures timeline and deliverable expectations are clear and known to relevant stakeholders.
• Anticipate and identify project risks related to resources, scope, timelines, or quality; work with teams to develop and implement mitigation strategies.
• Track team capacity and workload against prioritized division goals to ensure efficient use of resources and balanced distribution of work, reporting any concerns that are identified.
• Contribute to the development of improved project management practices, tools, and workflows that strengthen the project team's effectiveness and responsiveness.
• Support strategic integration between MarCom and Education Initiatives by aligning project goals, streamlining processes, and supporting consistent messaging across all educator-facing communication.
• Advise stakeholders in strategic planning discussions, offering insights into timelines, capacity, communication best practices, and audience engagement.
• Ensure that the educational mission of the Museum is effectively communicated throughout all project materials and outreach efforts.
• Build and maintain project dashboards, status reports, and tracking documents that offer accurate, up-to-date visibility into the MarCom project pipeline in coordination with Education Initiatives' deadlines and goals.
• Analyze project data to inform office- and division-wide planning, resource allocation, and long-term strategy development.
• Expertise - Provide expertise on project management best practices, workflow organization, and communication strategies.
• Contractor Travel & Reimbursables - Any mutually-agreed upon travel to the Museum and/or other locations to be determined will be arranged by the Museum's Travel Services and must be approved in advance.

Minimum Qualifications: Mandatory

• 5+ years of experience in project management or a closely related field, preferably supporting marketing, communications, and digital engagement operations. 3
• Outstanding communication and interpersonal skills, with demonstrated ability to collaborate effectively with cross-functional teams, internal clients, and leadership.
• Exceptional attention to detail and strong organizational skills, including the ability to manage multiple concurrent projects and shifting priorities.
• Demonstrates a proactive approach to identifying challenges, anticipating needs, and ensuring the timely delivery of high-quality products.
• Proven ability to transform a project's concept in its earliest stages into a defined project plan.
• Demonstrated ability to plan, organize, implement, and monitor assignments; meet deadlines; and adapt effectively to changing circumstances.
• Familiarity with best practices for creating and producing print, digital, and multimedia communications.
• Understanding of marketing principles, analytics, digital platforms, and audience engagement strategies.
• Experience reviewing and supporting digital products and events, including video, email campaigns, web content, and social media assets.
• Ability to translate technical or digital criteria into clear, accessible guidance for non-technical clients.
• Experience working with databases, spreadsheets, and reporting tools, with skill in developing project-specific documentation.
• Advanced proficiency in Smartsheet or similar project management software.
• Proficiency in Microsoft Office and Google Workspace tools. b. Preferred
• Bachelor's degree in Project Management, Marketing, Communications, or a closely related field.
• Professional experience working in a marketing department, creative agency, or nonprofit organization, especially in a mission-driven environment.
• Experience coordinating projects between two internal departments.
• Knowledge of the Museum's mission, educational programs, organizational structure, and audiences.
• Advanced experience with Smartsheet.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

You will want to read this fine print. Part of our mission is to take care of you, so we offer the best benefits. Unlike other staffing companies, we provide talent with the same benefits that our CEO gets.

This includes:

• A choice of three major medical plans (including vision coverage) plus dental insurance
• Paid sick leave for all hourly talent in the U.S. and Canada
• 401(k) with a match and immediate vesting
• Exclusive employee discounts through Promo Code: Aquent
• And much more