Samples Coordinator

About the Role

We're seeking a detail-oriented Samples Coordinator to join our North America Business Integration team. This role is essential to supporting sample logistics from seasonal delivery through end-of-life liquidation, enabling seamless seasonal workflows across the geography. The ideal candidate will craft, manage, and implement sample-related processes to ensure efficient use of this critical business tool.

What You'll Do

Sample Management & Operations

• Coordinate seasonal sample sorting and sample rotation across multiple product categories
• Manage and organize 5 seasons of product inventory in a high-density storage environment
• Respond to sample requests for current and past season product with accuracy and efficiency
• Execute end-of-life sample liquidation processes

Logistics & Event Support

• Assist broader team with sample logistics for seasonal photo shoots and key seasonal meetings
• Set-up and prepare meeting spaces for seasonal activities, ensuring room readiness
• Serve as the subject matter expert on Merch Lab fixtures, technology, access protocols, and supply needs

Process & Documentation

• Document all processes created and maintained
• Provide solutions to operational challenges by leveraging established procedures and precedents
• Act as a resource for the geography on all sample-related questions

What You Bring

Required Qualifications

• High school diploma or equivalent
• Minimum 3 years of relevant work experience in operations, logistics, retail, or related fields
• Proficiency in Microsoft Word and Excel
• Physical ability to lift up to 30 pounds regularly

Essential Skills & Attributes

1. Collaborative Independence - Proven ability to work effectively both as part of a team and autonomously with minimal supervision
2. Attention to Detail & Focus - Demonstrated grit, task focus, and ability to anticipate needs and stay one step ahead
3. Product Security & Integrity - Strong commitment to maintaining confidentiality and security protocols when handling product samples

Preferred Qualifications

• Local to the Portland metro area
• Previous experience in athletic/sportswear industry operations
• Familiarity with sample management or merchandise coordination

What Makes You Stand Out

• Communication Excellence - Strong verbal and written communication skills
• Relationship Builder - Natural ability to create and maintain cross-functional relationships
• Customer Service Mindset - Service-oriented approach to supporting internal stakeholders
• Product Passion - Genuine enthusiasm for product and brand
• Organizational Prowess - Ability to prioritize, organize, and make decisions related to workflow management

#LI-MM3

**About Aquent Talent:** Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.