Payroll and HR Administrative Coordinator

Now hiring a Payroll and HR Administrative Coordinator

Location Ruston, LA

Salary: $35,000.00 - $55,000.00 per year

Shift: 8 AM - 5 PM, Mon - Fri

Where accuracy, confidentiality, and people-first support come together.

Turn your attention to detail into a role that supports both people and operations. The Payroll and HR Administrative Coordinator plays a key role in supporting the daily administrative, payroll, and human resources functions of a service-based company. This position is responsible for accurate payroll processing, assisting with HR activities, and providing general administrative support to ensure smooth office operations. The ideal candidate is detail-oriented, organized, and comfortable handling confidential information in a fast-paced service environment. If you thrive at the intersection of payroll precision and employee support, this role is built for you.

This is what it takes to work for us.

• 2+ years of experience in payroll, HR administration, or office administration
• Knowledge of payroll processing and employment regulations
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High level of accuracy and attention to detail
• Proficiency in Microsoft Office and payroll/HR systems
• Ability to handle sensitive and confidential information
• Experience with HRIS or payroll software (preferred)
• Familiarity with labor laws and HR compliance (preferred)
• Background supporting field technicians or service teams (preferred)
• Experience in a service-based company (preferred)

Why This Job?

Our client offers a range of competitive benefits to keep their teams happy, healthy, and invested. An outstanding benefits package will be disclosed upon hire. This is a direct-hire position!

Key Responsibilities:

Payroll

• Process weekly/bi-weekly payroll accurately and on time
• Maintain employee time records, PTO balances, and payroll adjustments
• Ensure compliance with federal, state, and local payroll regulations
• Respond to payroll-related questions and resolve discrepancies
• Prepare payroll reports and assist with audits as needed

Human Resources

• Assist with onboarding and offboarding of employees
• Maintain employee files and HR documentation
• Support benefits administration, open enrollment, and employee changes
• Track certifications, licenses, and training required for service personnel
• Assist with HR reporting, policy updates, and compliance requirements
• Support employee relations inquiries and escalate issues as appropriate

General Administrative Duties

• Provide administrative support to management and field teams
• Answer phones, manage emails, and handle general office correspondence
• Assist with scheduling, reporting, and document preparation
• Order office supplies and maintain organized office systems
• Support invoicing, billing, or basic accounting tasks as needed
• Maintain confidentiality of payroll, HR, and company information at all times

"Marvin's Take? Fast and Straightforward

They get you on the job fast," -Marvin, Staffmark Associate.

Join a Team That Works for You

At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, anHR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go.

With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen.

Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.